Rural Community Engagement Project Coordinator

Location: Providence, RI (Hybrid) Employment Type: Full-Time Contract Expected hours per week: 35-40 hours Pay: $46-48 per hour Description: In this role you will be performing professional administrative, project coordination, documentation, scheduling, compliance support, and operational assignments related to RHTP community engagement, advisory council operations, regional meetings, public-facing materials, partner communication, and grant-supported engagement activities. This position will provide essential coordination support to ensure that the RHTP community engagement infrastructure is organized, documented, accessible, and responsive to federal, state, and internal reporting expectations. Responsibilities:Schedule meetings, prepare calendar invitations, manage RSVPs, and coordinate logistics.Support meeting preparation, including agendas, packets, sign-in sheets, notes, and follow-up materials.Maintain organized files, SharePoint folders, trackers, contact lists, and documentation systems.Support vendor paperwork, invoice tracking, OSP coordination, travel/mileage documentation, participation support, and related administrative processes.Assist with public meeting documentation, accessibility coordination, language access requests, and materials preparation.Support data entry for the engagement registry, public calendar, and community feedback tracker.Track deadlines, action items, approvals, document versions, and communication timelines.Assist with formatting reports, summaries, presentations, and leadership updates.Support coordination with communications, legal, finance, procurement, and program teams.Ensure engagement records are organized and ready for leadership review, CMS reporting, public records needs, and internal accountability. Requirements:Strong administrative, organizational, and project coordination skills.Experience supporting complex meetings, public-sector projects, grants, community engagement, or health/human services programs.Strong attention to detail and ability to maintain trackers, records, and deadlines.Comfort with Microsoft 365 tools, including Outlook, Excel, Forms, Lists, SharePoint, and Teams.Ability to work with internal and external partners professionally.Strong written communication and follow-through.Familiarity with government, grant administration, public meetings, or community engagement preferred.