Rotational Assistant, The Wall Group

About the Role

We are looking for a Rotational Assistant to join our team in Los Angeles. The ideal candidate must have the ability to work in a fast-paced work environment. The right person will be able to make key decisions while using sound judgment. Excellent communication and technical skills are a must. Previous assistant experience required, agency experience a plus.

Responsibilities

• General administrative support
• Daily communication with artists
• Oversee artists bookings
• Create estimates / deal memos
• Update options in artist calendars
• Travel coordination
• Accounting management (billing and wrapping jobs)
• Managing artist and assistant schedule during show season
• Client facing – field incoming calls and requests appropriately
• Maintain executive's calendar
• Interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, efficient, as well as a high level of professionalism and confidentiality
• Organize, maintain, and update electronic databases and paper file
• Also calls for flexibility with work hours

Qualifications

• Excellent communication skills (written and verbal)
• Strong attention to detail
• Be comfortable dealing with a diverse variety of people on the telephone, e-mail and in person, in a friendly, efficient and professional manner
• Outstanding organizational skills and the ability to prioritize tasks and manage multiple projects simultaneously
• Ability to handle confidential information with discretion
• Should be experienced meeting the needs of a high-level Executive
• Ability to stay one step ahead in this fast-moving environment
• Ability to prioritize and meet tight deadlines while demonstrating poise, resourcefulness and the highest level of professionalism
• A demonstrated interest in fashion, beauty, media, and/or entertainment preferred
• At least 1-2 years professional experience required, direct industry experience a plus

Pay

Hiring Rate: $25.00 hourly