Right of Way Document Specialist

About the role

The Right of Way Document Specialist handles all right-of-way (ROW) project-related documents, ensuring accuracy, organization, and compliance with legal and company standards.

Responsibilities

• Prepare, maintain custody of, review, and ensure accuracy of all ROW documents.
• Conduct and participate in title reviews, drawing coordination, file preparation, title curative, and document processing, recording, and filing.
• Apply knowledge of legal descriptions and title documents to assess land ownership and identify affected landowners.
• Ensure all ROW files are accurate, current, and organized.
• Coordinate with ROW staff to complete database administration activities, including report setup and preparation.
• Process ROW documents, including title reports, ROW agreements, leases, and damage releases.
• Update and maintain ROW-related forms, claims, documents, correspondence, files, records, databases, project tasks, status reports, and other reports.
• Prepare acquisition documents.
• Conduct or acquire title searches and research public records to identify landowners and determine property rights and descriptions.
• Order and review title reports, identifying issues such as ownership vesting, easements, judgments, liens, and encumbrances.
• Draft and/or review legal instruments for conveyance of rights of way, including deeds, mortgages, and purchase contracts.
• Review legal descriptions, easement documents, deeds, and other documents for property and easement acquisition.
• Organize, maintain, and retrieve records describing existing property, easements, and facilities.
• Read and interpret maps and property descriptions.
• Prepare legal documents for condemnation packages and confer with legal counsel to ensure compliance with legal requirements.
• Maintain or update ROW project databases and coordinate development of GIS site and alignment maps.
• Comply with all company and client health, safety, security, and environmental (HSSE) standards and regulations.
• Participate in hazard identification and observation programs, reporting unsafe acts, conditions, or incidents.

Requirements

• High School Diploma or GED required; a four-year university degree preferred.
• Minimum of 1 year of experience with ROW documents preferred.
• Ability to communicate effectively both verbally and in writing.
• Proficiency with personal computers, printers, scanners, and related hardware.
• Ability to maintain orderly documentation and ROW acquisition records.
• Proficiency in Windows-based software and Microsoft Office applications (Word, Excel, Outlook, PowerPoint, Access).

Physical Requirements

• Regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear.
• Frequently required to stand, walk, sit, climb, balance, stoop, kneel, crouch, or crawl.
• Must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, depth perception, and the ability to focus.

Working Environment

• May require travel to client job sites, including heavy industrial (chemical) production facilities.
• Exposure to moving mechanical parts, high or precarious places, fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, and risk of electric shock.
• Noise levels in the workplace can range from loud to moderate, depending on the assignment.