Retirement Plan Specialist

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual, and nonprofit clients since 1834. We offer a hybrid remote option for most employees, promoting flexibility and work-life balance.

About the role

Join our Human Resources Benefits team as a Retirement Plan Specialist. In this key role, you will lead the day-to-day administration of our firm's retirement plans, serve as a trusted resource for employee plan participants, and ensure strict regulatory compliance across all programs.

Responsibilities

• Administer retirement plans, which may include a 401(k) plan and a defined benefit plan.
• Monitor payroll deductions, compare firm records to the record-keeper, and ensure records match; elevate discrepancies for resolution.
• Coordinate daily benefits processing, including enrollments, terminations, changes, beneficiaries, rollovers, QDROs, distributions, loans, hardships, and compliance testing.
• Oversee maintenance of employee benefits files, maintain the group benefits database, and update employee payroll records.
• Serve as the main point of contact for employees accessing their accounts and making requests to the record-keeper for hardship withdrawals and loan applications.
• Respond to questions about the plan and participant accounts.
• Act as a contact for plan vendors and third-party administrators.
• Document, follow, and maintain administrative procedures for assigned benefits processes.
• Under the direction of the Sr. Benefits Specialist or Benefits Manager, understand and comply with applicable government regulations affecting retirement plans.
• Ensure timeliness and accuracy of required reporting and fees.
• Use innovative AI technology, including Harvey and Copilot, to support efficient high-impact work.

Requirements

• High School diploma required; undergraduate degree strongly preferred.
• At least three years of retirement plan experience.
• CEBS certification helpful but not required.
• Advanced proficiency in Microsoft Excel.
• Hands-on experience using HRIS platforms.
• Professional demeanor with a commitment to respecting confidentiality and privacy of employee and partner issues.
• Excellent verbal and written communication skills.
• Ability to work under pressure, handle multiple tasks simultaneously, and work overtime as required.