Retail Executive Assistant

Position Summary

The Retail Executive Assistant provides essential administrative and operational support to the Retail Division, with direct support to the Chief Retail Operations and Sustainability Officer and the Vice President of Donated Goods and Retail. This position blends high-level administrative coordination, including calendar management, communication support, and meeting logistics, with operational oversight of divisional payroll and expense tracking. The Retail Executive Assistant also partners closely with the Retail Support Team through dotted-line oversight to ensure alignment of administrative workflows and divisional priorities. This role requires exceptional organizational skills, a proactive mindset, and the ability to handle confidential information with discretion.

Responsibilities

• Provides direct administrative and clerical support to the Chief Retail Operations and Sustainability Officer and Vice President of DGR including scheduling, travel arrangements, and meeting logistics
• Coordinates the development and maintenance of administrative tools, forms, and documentation across the division
• Serves as a point of contact between the retail leadership team and other departments, such People Services, Human Services, Finance, IT, and Facilities
• Compiles and maintains retail division reports related to payroll, labor allocation, expense trends, administrative costs and overall divisional financial performance
• Maintain a current and up-to-date understanding of and comply with all agency policies and procedures

Qualifications

• Bachelors Degree and 4+ years' of experience, Associates Degree and 6+ years' experience, or HS Diploma and 8+ years' experience
• Experience in administrative support, retail operations, or office management
• Experience supporting senior or executive leadership in a fast-paced environment
• Previous responsibility for payroll, expense tracking, or operational coordination preferred
• Experience leading a small team or administrative function is strongly desired
• Proficient in Microsoft Office Suite, experience with ERP or payroll systems a plus
• Strong communication, organization, and discretion required; nonprofit or mission-driven experience is desired

Required Clearances, Licenses, And Certifications

• Candidates are expected to provide current valid clearances (Child Abuse Clearance, FBI Fingerprints Clearance, and PATCH)
• Must have a valid driver's license and reliable transportation

Pay

External Hiring Range: $55,000-$60,000