RESIDENT-EXECUTIVE ASSISTANT

About the role

The Resident Executive Support role is a 9-month developmental position designed for young adults (ages 18–25) who have completed high school and have some experience in administrative work. This residency provides a structured environment for residents to grow professionally, spiritually, and personally while supporting the administrative functions of an assigned executive.

Responsibilities

• Assist in providing daily administrative and operational support to an assigned executive, including email, scheduling, and task management.
• Support calendar coordination, meeting scheduling, and travel logistics.
• Help prepare agendas, presentations, and meeting notes for board, team, or partner meetings.
• Practice professional communication skills through correspondence and documentation tasks.
• Aid in maintaining physical and digital filing systems.
• Support coordination of seasonal projects and events, including internal and donor-facing engagements.
• Participate in planning and preparing logistics for executive travel and event participation.
• Learn to manage office supplies, IT equipment, and vendor communication.
• Collaborate with departments to ensure executive preparedness and documentation accuracy.
• Handle incoming calls, emails, and correspondence with professionalism.
• Assist with basic bookkeeping, HR documentation, and administrative support for risk management or compliance tasks.
• Maintain confidentiality and protect sensitive organizational and personal information.
• Support operational documentation such as action plans, SOPs, and reports.
• Participate in audits, compliance checks, or National Standards reviews as needed.
• Develop time management, prioritization, and organizational skills through hands-on learning.
• Contribute to special projects and collaborative team tasks as assigned.
• Support the Business Office during high-demand or seasonal administrative projects.
• Be available for flexible hours including some evenings and occasional travel.

Spiritual Responsibilities

• Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
• Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC.
• Teach and preach from the Holy Bible at YFC staff meetings, conferences, camps and events.
• Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression.

Knowledge & Skills

• Service-oriented mindset with a desire to support executive and team success.
• Strong organizational skills and keen attention to detail.
• Previous administrative experience and basic understanding of time management.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneDrive, Adobe).
• Understanding of or willingness to learn basic risk management and compliance practices.
• High level of professionalism and discretion in handling confidential information.
• Ability to prioritize multiple tasks, take initiative, and manage time effectively.
• Interest in growing spiritually and as a leader through mentorship and team collaboration.
• Ability to communicate orally with customers, vendors, management, and other co-workers is crucial.
• Regular use of the telephone and e-mail for communication is essential.
• Demonstrates proactive thinking and an encouraging team spirit.

Physical Requirements

• Ability to communicate orally with customers, vendors, management, and other co-workers is crucial.
• Regular use of the telephone and e-mail for communication is essential.
• Sitting for extended periods is common.
• Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information, and to prepare or inspect documents.
• Activities require the ability to remain in a stationary position 50% of the time, occasionally move about inside the office to access files or office equipment, operate a computer and other office productivity machinery, such as a calculator, hand held devices, copy machine, and computer printer.
• No heavy lifting is expected, though occasional exertion of up to 50 lbs. of force may be required.
• Good manual dexterity required for the use of computers, mobile devices, and other productivity technologies.
• The job is performed indoors in a traditional office setting. Extended periods of sitting and extensive work at a computer and phone are normal.

Travel Requirements

• Occasional