Research Staff, Get the Facts Out - NSF project

Research Staff position supporting the Get the Facts Out (GFO) project.

Responsibilities

• Coordinate research-related workflows, calendars, communications, and documentation for GFO personnel.
• Prepare, route, and track forms, contracts, onboarding items, travel requests, reimbursements, purchasing transactions, invoices, and other operational processes.
• Maintain organized electronic and physical files, shared drives, websites, tracking tools, and internal reference materials that support research operations.
• Assist with budget tracking, expense monitoring, reconciliations, payroll reallocations, and preparation of routine financial or sponsor-facing reports.
• Support hiring and appointment processes for hourly employees, postdoctoral scholars, and other research personnel in coordination with campus partners.
• Help ensure research-related transactions follow institutional, sponsor, and academic unit procedures, and escalate issues as needed.
• Provide logistical support for meetings, workshops, field activities, sponsor visits, and other research-related events or program milestones.
• Respond to routine questions from faculty, staff, students, and external partners regarding research processes, timelines, and available resources.
• Identify opportunities to improve administrative processes, templates, and communication tools that support research programs.
• Perform other duties as assigned to meet the operational goals of the Get the Facts Out project.

Qualifications

• Minimum Qualifications:
  • 2+ years administrative experience in tracking expenses, updating budgets, and customer relationships.
  • Experience updating and balancing budget reports in Excel.
  • Extreme attention to detail.
  • Proficient in Microsoft Excel and familiarity with both MS Office Suite and Google Suite.
• Preferred Qualifications:
  • Experience with PowerPoint and graphic design.
  • Experience with organization and event planning.
  • Coursework in finance and accounting.

Pay

$20/hour

Schedule

~10 hours per week

About Mines & Golden, CO

When the world looks for answers, the world looks to Mines. Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 36 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology, engineering and math (U.S. News and World Report, 2025).

Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds. At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as an R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size. That size – roughly 8,200 undergraduate and graduate students – also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.

Community Alliance groups bring together employees for professional development, networking, cultural awareness and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few. And don’t get us started on our hometown. We are located in the heart of Golden, Colorado -- with its charming historic downtown and nearby hiking trails – and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.