Research Registry Abstractor Urology

Job Description Summary

The Urology Research Registry Abstractor is responsible for reviewing patient medical records to extract, code, analyze, and enter detailed urologic clinical data into institutional, state, and national research and quality registries. This role supports clinical outcomes research, quality improvement initiatives, resident and fellow education, grant-funded research projects, and regulatory reporting within the Department of Urology.

Position Responsibilities

• Performs the screening of participant patients, following the assigned research requirements and protocol.
• Proficiency with REDCap software and database management.
• Review inpatient and outpatient medical records for urologic conditions, including but not limited to: Prostate, bladder, kidney, and testicular cancers, Benign prostatic hyperplasia (BPH), Nephrolithiasis (kidney stones), Reconstructive urology procedures, Robotic and minimally invasive surgical procedures.
• Abstract and code diagnoses, procedures, pathology findings, cancer staging, biomarkers, complications, treatments, recurrence data, and clinical outcomes.
• Enter, validate, and maintain high-quality data in institutional databases and specialty registries.
• Perform case finding through pathology reports, operative reports, clinic schedules, tumor boards, and EHR reporting tools.
• Conduct regular data audits ensuring completeness and accuracy.
• Affirm compliance with registry standards, accreditation requirements, research protocols, and reporting deadlines.
• Assist faculty, fellows, residents, and medical students with retrospective chart reviews and research dataset preparation.
• Generate datasets for abstracts, manuscripts, presentations, quality improvement projects, and grant submissions.
• Participate in departmental research meetings, tumor boards, and quality improvement committees as needed.
• Support preparation of reports for internal review, institutional benchmarking, and national comparisons.
• Assist with preparation and submission of IRB applications, amendments, continuing reviews, and study closures.
• Maintain study documentation, regulatory binders, and research files in accordance with institutional and federal guidelines.
• Ensure all data abstraction activities align with approved IRB protocols.

Qualifications

• License/Registration/Certification: Preferred: RHIT (Registered Health Information Technician), RHIA (Registered Health Information Administrator), CCS (Certified Coding Specialist), CPC (Certified Professional Coder), or Active CITI Program certification in Human Subjects Research.
• Education: Bachelor’s degree in Health Information Management, Nursing, Public Health, Clinical Sciences, or related field required.
• Experience: 2+ years of clinical data abstraction, registry management, coding, or clinical research experience required. Experience in surgical, oncology, or urology preferred. Experience in an academic medical center or teaching hospital preferred. Experience working with IRB protocols and regulatory documentation preferred.