Research Coordinator

Location: 94 Old Short Hills Road, Livingston, NJ 07039

Shift: Day

Employment type: Full‑Time

Pay

$30.00 – $40.00 per hour (hourly wage range for New Jersey). Compensation will depend on education, skills, and professional experience.

About the role

As a member of the CBMC Clinical Research office, the Research Coordinator serves as the primary Study Coordinator managing clinical trials, registries, and investigator‑initiated projects from pre‑activation through study close‑out. Works autonomously with limited oversight to execute end‑to‑end operational activities, including participant recruitment, safety reporting, specimen processing, and regulatory compliance. Collaborates directly with Principal Investigators and the Clinical Research Office to ensure data integrity, financial accuracy, and audit‑ready documentation.

Responsibilities

• Functions as a Study Coordinator on investigator‑initiated projects, registries, and clinical trials.
• Maintains thorough knowledge of research studies, including rationale, objectives, subjects, and schedule of events.
• Supports participant recruitment, screening, enrollment, and retention to meet study accrual goals.
• Facilitates end‑to‑end clinical trial operations across all study visits, pre‑activation setups, participant follow‑ups, and study close‑out procedures.
• Initiates regular contact with patients, providing courteous and effective reminders and support.
• Maintains accurate, timely, audit‑ready source documentation in accordance with GCP and ALCOA principles.
• Documents and reports informed consent, adverse events, serious adverse events, protocol deviations, and safety concerns per Sponsor, IRB, FDA, and institutional requirements.
• Supports sponsor monitoring visits, internal audits, and regulatory inspections.
• Collaborates with Principal Investigators to oversee study conduct and participates in research program development and planning.
• Prepares, submits, and archives IRB applications, amendments, continuing reviews, deviations, study closure documentation, and other regulatory documents.
• Utilizes electronic data capture systems, clinical trial management systems, and electronic medical records to ensure data integrity.
• Assists investigators with data compilation, abstracts, manuscripts, presentations, and publication‑related activities.
• Processes, tracks, stores, and ships biological specimens per protocol and institutional requirements.
• Develops and maintains budgets, financial tracking logs, invoices, patient stipends, and other finance‑related documents.
• Attends and maintains training in Good Clinical Practice, Ethics/IRB, and related areas.
• Provides in‑service or protocol‑specific training to staff as needed.
• Acts as a liaison for the Clinical Research Office to assigned service lines/therapeutic areas.
• Collaborates with the Clinical Research Office to support, coordinate, and advance departmental initiatives.
• Performs all other duties and responsibilities as assigned.

Qualifications

• Bachelor’s degree or equivalent in health science, business administration, health care administration, or a related discipline.
• Proficiency with Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook).
• Effective oral, written, and interpersonal communication skills.
• Ability to interface effectively with all levels of management and collaborate with internal and external partners.
• Ability to work independently and make decisions.
• Strong time‑management and multitasking abilities.
• Solid understanding of coordination requirements for clinical/research trials.
• Preferred: Clinical research and/or patient care experience in the assigned therapeutic area.
• Preferred: Minimum two years of progressively responsible experience coordinating clinical/research trial studies.
• Preferred: Completion of CITI training.

Benefits

• Paid Time Off (PTO)
• Medical and prescription drug insurance
• Dental and vision insurance
• Retirement plans
• Short‑ and long‑term disability coverage
• Life and accidental death insurance
• Tuition reimbursement
• Health care/dependent care flexible spending accounts
• Wellness programs
• Voluntary benefits (e.g., pet insurance)
• Discounts through partners such as NJ Devils, NJ PAC, Verizon, and more