Research Coordinator 2 - Department of Medicine, Division of Hematology & Oncology

The Department of Medicine, Division of Hematology & Oncology offers an outstanding opportunity for a Research Coordinator to join the Cancer Vaccine Institute team.

About the role

Reporting to the Director of Regulatory Affairs for the Cancer Vaccine Institute, the Research Coordinator 2 is responsible for promoting the research objectives of the UW Cancer Vaccine Institute (CVI) in the Division of Hematology & Oncology. This position plays a key role in implementing clinical trials that test new cancer therapies and ensures compliance with all applicable rules, regulations, and guidelines for the safe and ethical conduct of clinical research. The role works directly with clinical and laboratory-based faculty members specializing in translational immunotherapy research targeting a variety of cancers. This position is part of the Clinical Research Team conducting primarily Phase I and Phase II Investigator-initiated clinical trials to test immune-based therapies for cancer and is based at the UW Medicine at South Lake Union campus.

Responsibilities

• Protocol Management – 60%
  • Work with the Regulatory Coordinator to ensure timely, accurate reporting to the Institutional Review Board and study sponsors, satisfying applicable regulations.
  • Develop and implement corrective action plans to ensure protocol adherence and data integrity.
  • Ensure procedures meet research objectives and comply with Institution, FDA, and NIH regulations pertaining to clinical research in human subjects (e.g., investigator financial disclosure requirements).
  • Develop, document, and maintain procedures for patient registration and protocol implementation to meet Good Clinical Practice guidelines while maintaining strict confidentiality.
  • Serve as subject matter and protocol expert for assigned studies, understanding research study flow and collaborating with clinic staff, support services, and the research team to implement clinical trials.
  • Contribute to the design, creation, and revision of research instruments (e.g., case report forms, Investigator Brochures, Pharmacy Manuals) to ensure quality data that satisfies research objectives.
  • Seek continual improvement of work practices and participate in the development of clinical protocols and consent documents.
  • Develop informed consent documents that meet institutional guidelines and satisfy Institutional Review Board requirements.
  • Manage Data Safety Monitoring Plans (e.g., schedule required meetings, assist with finalizing data reports for the Medical Monitor/Committee Members, record meeting minutes).
  • Assist in preparing and conducting sponsor monitoring visits.
  • For investigator-initiated trials, design, document, and implement audit procedures to assure protocol compliance and ensure research data quality; develop and implement corrective action plans.
• Site Management – 30%
  • Assist external sites in implementing research protocols as the coordinating site liaison for the CVI.
  • Integrate research and clinical requirements to ensure patient safety and protocol compliance at partnering site locations.
  • Maintain and update all required regulatory documents and related forms per sponsor or federal requirements, ensuring individual site compliance.
  • Coordinate regular meetings with multisite staff to ensure study oversight.
• Communications – 10%
  • Contribute to the management and updates of program/project websites, newsletters, and other informational documents/products.
  • Oversee the development of translated Release of Information documents and other clinical consenting documents to increase patient accessibility.
  • Work professionally with sponsor representatives to review and resolve data queries recorded in case report forms, exercising independent judgment on query resolutions.
  • Promote proactive and professional relationships with internal and external staff and affiliates.

Requirements

• Bachelor’s degree in science or a health-related field.
• Two years of clinical research work experience.
• Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work well independently and as a member of a team.
• Previous experience conducting research in a hospital or academic setting.
• Knowledge of UW and/or FHCC policies, systems, and procedures.
• Experience in an academic or non-profit research environment.
• Previous experience working with oncology patients.

Working Conditions

• Based at the UW Medicine at South Lake Union campus in a translational research environment that includes laboratory, clinical research, and administrative office areas.
• Requires some off-site travel to University of Washington Medical Center, Fred Hutch Cancer Center, and Bloodworks Northwest. A shuttle is available.
• Work is typically deadline-driven, requiring a high level of accuracy and extensive communication with staff and external collaborators from diverse backgrounds.
• May require a flexible work schedule, including occasional evening or weekend work due to stringent deadlines for protocol implementation, data collection, and special event coordination.
• Applicants selected for this position who have not already completed the training for clinical research involving human subjects will be required to complete it within 90 days of hire.

About the Team

The University of Washington's Division of Hematology & Oncology includes over 200 staff members and 450+ faculty members located at the UW Medical Center, the Fred Hutchinson Cancer Center (FHCC), and the VA Puget Sound Health Care System. As the premier hematology/oncology program in the Pacific Northwest, the division balances innovative, life-saving research with patient-focused cancer care. Over the past 40 years, members of the Division have developed the world's leading bone marrow transplant program and made substantial contributions to cancer treatment, including tumor vaccines, cellular therapy, antibody-based treatments, and novel forms of chemotherapy and hormonal therapy. The division is deeply committed to maintaining its position as one of the leading centers for cancer research and treatment globally.

Pay

Annual pay range: $67,200.00 – $84,000.00.

Benefits

For information about benefits for this position, visit UW Staff Benefits.

Schedule

• First Shift (United States of America).
• This is a regular, full-time position (100% FTE).
• Union/Bargaining Unit: UAW Research.