Research Administrator Sr / Research Administrator Intermediate (underfill)

Job Summary

This is a remote position and will provide pre- and post-award grant administration support for multiple PIs within the Division of General Medicine. Reporting directly to the Finance Manager, this position is responsible for managing the administrative research process including developing project budgets, assisting with budget justifications, coordinating with internal and external entities, and ensuring all institution and sponsor guidelines are followed for proposal submissions.

Responsibilities

• Prepare and assist PIs with the development of complex, multi-year budgets and justifications for a variety of funding agencies while ensuring all unit, institution, and sponsor guidelines are followed.
• Meet with PIs to advise, coordinate, and compile proposal documents needed for successful submissions of grants and contracts.
• Prepare Material Transfer Forms, Unfunded Agreements, Non-Disclosure, and other forms of agreements.
• Reconciling faculty and divisional accounts utilizing M-Pathways and Business Objects. This includes general, sponsored, gift, designated, and auxiliary funds.
• Ensure compliance with accounting regulations and standards (e.g., Uniform Guidance guidelines, UM Cost Accounting Standards, specific sponsor guidelines) for all expenditures.
• Prepare and set-up of subaccounts, subcontracts, and cost-sharing activities as necessary.
• Analyze and complete financial status reports, Uniform Guidance reports, award change requests, and journal entries.
• Work closely with PIs on budget projections, re-budgets, and monitoring account balances.
• Collaborate closely with faculty, ORSP, Financial Operations, and Shared Services personnel to resolve issues arising on all assigned projects.
• Aid in the preparation of annual All Fund Budget and other ad hoc reports as requested by division and department.
• Act as a resource for other staff.

Required Qualifications

• Education and experience: Senior Level - A Bachelor’s degree and 5-7 years of progressive research administration experience or equivalent combination of education and work experience. Intermediate Level - A Bachelor’s degree and 3-5 years of research administration experience or equivalent combination of education and work experience.
• Excellent oral and written communication skills, attention to detail, strong interpersonal skills, and organizational skills.
• Ability to work independently as well as effectively in teams; must have the ability to work comfortably with individuals at all levels.
• Reliable management of responsibilities and time effectively, and be able to provide exceptional customer service in a fast-paced environment where there are often multiple, conflicting priorities.
• Highly dependable team player with a positive attitude, seeking to be an integral part of the Division's success.
• Ability to work under pressure in a fast-paced, multi-tasking environment with the ability to maintain and respect confidentiality.
• Proven experience and proficiency working in Microsoft Excel.

Desired Qualifications

• M-Pathways, Business Objects, and Wolverine Access experience.
• Knowledge of University policies and procedures.
• Experience working with Ann Arbor VA split appointments.

Attributes

• Demonstrated excellent problem solving, analytical skills and critical thinking skills.
• Ability to generate and analyze aggregate data related to sponsored activity.
• Demonstrated ability to synthesize and clearly present organized and accurate data to any level within the organization (both in written and verbal form).

Pay and Benefits

The salary will be commensurate with experience and education. Michigan Medicine offers excellent medical, dental and vision coverage effective on your very first day, a 2:1 match on retirement savings, and various modes of work including hybrid or mobile/remote work. Additional benefits include a comprehensive wellness program, flexible spending accounts, and access to employee assistance programs.