Research Administrator Sr

Responsibilities

• Pre-Award Administration
  • Guide faculty, trainees, and their research teams through development, review, preparation, and submission of grant and contract proposals.
  • Review submission guidelines and ensure compliance with Department, sponsor, Medical School, and University policies/deadlines.
  • Prepare administrative components of grant packages, including Proposal Approval Forms (PAFs) and unfunded agreements (UFAs).
  • Cook up and coordinate with collaborating institutions and internal/external offices to support timely and accurate submissions.
  • Interpret and communicate sponsor and institutional regulations and guidelines.
  • Participate in review/editing/formatting of administrative shell documents.
• Post-Award Administration
  • Provide high-level financial forecasting, management, and reconciliation for assigned grants and contracts.
  • Advises faculty on long-term financial viability of department/center given multiple grants and contracts from various sources with differing project end dates.
  • Advise faculty on budget and project management, proactively flag budget deviations and suggest corrective actions at regular assigned intervals.
  • Ensure compliance with sponsor, institutional, and federal regulations (Uniform Guidance, NIH, DOD, NSF, etc.).
  • Track expenses, revenue, encumbrances, subawards, and hybrid POs.
  • Develop and maintain subcontracts, review invoices, coordinate timely billing, and process journal entries as needed.
  • Prepare Financial And Effort Reports And Other Sponsor-required Reporting.
  • Facilitate change requests, extensions, supplements, offsets, and close-out procedures.
  • Serve as backup for research administration team members to ensure continuity.
• Administrative And Project Support
  • Liaise with faculty, administrative staff, department leaders, and central offices to manage award lifecycles and support faculty research objectives.
  • Manage, compile, and file backup documentation as required.

Required Qualifications

• Excellent organizational and problem-solving skills with a demonstrated ability to set priorities, manage multiple tasks and competing deadlines, and strong attention to detail are necessary.
• Candidates should have the ability to work collegially and collaboratively in a team environment, or independently, and interact effectively with faculty and peers.
• Outstanding written and verbal communication skills.
• Experience With Other Support And Biosketches.
• Experience and proficiency with Microsoft Office suite and similar technology.
• Demonstrated commitment to exceptional customer service and collaborative work.
• Senior Level Bachelor's degree in accounting, business administration, research administration, or a related field, or equivalent combination of education and experience.
• Minimum five (5) years of progressively responsible grant and contract experience.

Desired Qualifications

• Advanced degree (Master's or Certified Research Administrator/CRA credentials) preferred.
• Experience in research administration, including both pre- and post-award responsibilities, in an academic or healthcare environment.
• Experience preparing and managing NIH, DOD, NSF, foundation grants, and complex proposals with multi-project components.
• Knowledge of federal guidelines, multi-project grants, cost sharing, budgeting and compliance requirements.
• A passion for exploring emerging technologies and translating them into practical, value-added applications with proven experience leveraging AI tools and driving technology innovation.
• Advanced skills with UM reporting tools and systems.