Research Administrator, Pre-Award I - School of Medicine - Pediatrics

KEY RESPONSIBILITIES

• Manages pre-award activities for an assigned portfolio of grants and contracts within a Research Administration Services (RAS) unit using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.
• Maintains the day-to-day operations and objectives in support of the assigned portfolio.
• Contributes information and ideas related to areas of responsibility as part of a cross-functional team.
• Ensures effective and efficient workflow and adherence to quality standards for staff/program and self.
• Performs pre-award activities for a unit (school, department, or division) within a RAS unit.
• Pre-award activities include, but are not limited to, assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals.
• Safeguards all applications to meet agency and university guidelines and published time tables and deadlines, including management of the Just-In-Time process.
• Ensures proposals are entered and routed in a timely manner for further review.
• Confers with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals.
• Aids the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy.
• Reviews budgets for consistency with sponsor, monitors compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project.
• Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements.
• Aids in the review of certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness.
• Reviews proposals for consistency with sponsor guidelines on budget, format, font size and page limits excluding narrative content (obtain and review sponsor guidelines).
• Maintains oversight of proposal status and advises PI on requirements and deadlines associated with research protection protocols.
• Works effectively with other offices (central, school, departments, divisions, RAS units) on research proposals.
• Produces high-quality written documents.
• Analyzes data and formulates conclusions.

MINIMUM QUALIFICATIONS

• Bachelor's degree OR an equivalent combination of education, training and experience.
• Proficiency with MS Office Suite software.