Research Administrator, Post-Award III - School of Medicine

KEY RESPONSIBILITIES

• Supports the day-to-day activities of a team of Post-Award Specialists.
• Maintains workload distribution and raises concerns to the Research Administration Services (RAS) director.
• Provides guidance to team members, as needed.
• Collaborates with RAS Director on pre-award activities, issue resolution, and workload distribution.
• Ensures high levels of customer service to faculty and departments.
• Coordinates with Pre-Award team lead to organize inter-team meetings for collaboration.
• Manages post-award activities within a RAS unit, supporting an assigned portfolio of grants and contracts.
• Monitors and reviews award finances, prepares adjustments, and prepares financial reports.
• Ensures adherence to quality standards and all policies and award regulations.
• Creates high-quality written reports.
• Upon award acceptance, defines account parameters, sets up award in financial system, and distributes award information.
• Coordinates with relevant individuals to adjust payroll for budgeted positions, including cost-sharing positions.
• Reviews and reconciles award expenditures and budgets, making adjustments as necessary.
• Projects and forecasts future award expenditures.
• Manages budget, reporting, and compliance timelines throughout the grant or contract lifecycle.
• Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions.
• Completes financial reports to be submitted to sponsors according to award terms and conditions.
• Maintains compliance with agency and University regulations regarding reporting.
• Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, and other changes to the award.
• Facilitates the approval of invoices to pay subcontractors.
• Reviews effort reports and manages quarterly effort certification process for assigned units.
• Affords appropriate effort allocation based on federal and university rules.
• Assists in transferring awards out of the university.
• Closes out all funded projects consistent with university process and timelines.

MINIMUM QUALIFICATIONS

• Bachelor's degree and five years of experience related to grants and contracts management, or an equivalent combination of education, training, and experience.
• Knowledge of federal rules and regulations/terms and conditions relating to research grant and/or contract activity.
• Knowledge of the PeopleSoft Financial System is preferred.