Research Administrator, Post-Award I - Emory College of Arts and Sciences

About the Role

Manages post-award activities within a Research Administration Services (RAS) unit in support of an assigned portfolio of grants and contracts. This role uses knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills to oversee post-award finances, compliance, and reporting for one or more academic units (e.g., school, department, division, institute, or center).

Responsibilities

• Regularly reviews, reconciles, and projects award finances, including preparing adjustments and corrections to award budgets.
• Prepares financial reports and ensures all financial requirements are met at the end of the award for closeout.
• Provides high-quality customer service to faculty members conducting sponsored research, ensuring adherence to quality standards, policies, and award regulations.
• Creates high-quality written documents related to post-award management.
• Defines account establishment parameters upon award acceptance, including billing and reporting requirements, budget, and cost-sharing obligations.
• Sets up awards in the financial system and distributes award information to PIs, co-PIs, relevant staff, and other RAS units.
• Coordinates adjustments to payroll for all budgeted positions, including relative cost-sharing positions.
• Reviews and reconciles award expenditures and budgets, making adjustments as necessary.
• Projects and forecasts future award expenditures and manages budget, reporting, and compliance timelines throughout the award lifecycle.
• Communicates regularly with PIs regarding budget and expense adjustments and revisions.
• Completes financial reports for sponsors as required by award terms and conditions and monitors compliance with agency and university regulations.
• Assists PIs with non-financial report submissions when necessary.
• Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting, changes in scope, and other award modifications, ensuring compliance with sponsor guidelines and university policies.
• Facilitates the approval of invoices to pay subcontractors.
• Reviews effort reports and manages the quarterly effort certification process for assigned units.
• Applies federal and university rules to manage effort allocation for individuals compensated wholly or partially from federal awards.
• Assists in transferring awards out of the university.
• Closes out funded projects in accordance with university processes and timelines.
• Follows and adheres to standard operating procedures (SOPs) related to post-award functions.
• Performs related responsibilities as required.

Requirements

• Bachelor’s degree or an equivalent combination of education, training, and experience.
• Proficiency with MS Office Suite software.

Schedule

This role is granted the opportunity to work from home regularly but must be able to commute to an Emory University location as needed and, at times, on short notice. Emory reserves the right to change this status with notice to the employee.