Research Administrator

Role & Responsibilities

Ensure compliance with government regulations, including FAR, DFARS, and other relevant policies.

Affiliate in preparing and submitting government proposals, ensuring adherence to all requirements.

Manage reporting obligations, including financial, technical, and performance reports for government contracts and research grants.

Develop and maintain financial models to support budget forecasting, contract execution, and research fund tracking.

Oversee compliance with government accounting systems and regulations (e.g., DCAA requirements).

Manage research funding and ensure compliance with grant administration requirements.

Track research expenditures and ensure proper allocation of grant funds.

Work closely with internal teams to ensure adherence to government contract and grant guidelines and deliverables.

Maintain records and documentation to support audits, compliance reviews, and grant reporting.

Provide administrative support for contract modifications, grant renewals, and amendments.

Collaborate with legal, finance, and operations teams to ensure seamless contract and grant execution.

Provide support during government contract negotiation by completing the required documents.

Export Control Requirements

In order to comply with the export regulations of the United States Government, it is required that the applicant must fall under one of the following categories:

• (i) U.S. citizen or national,
• (ii) U.S. lawful permanent resident (i.e. current green card holder),
• (iii) Refugee under 8 U.S.C. 1157, or
• (iv) Asylee under 8 U.S.C.1158.

Minimum Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, or a related field.
• 5+ years of experience in government contracting, compliance, research administration, or financial administration.
• Experience with government proposal preparation, grant compliance, and reporting requirements.
• Familiarity with government accounting standards, financial management, and research fund tracking.
• Demonstrate expert-level attention to detail and strong organizational skills.
• Ability to communicate and collaborate effectively across multiple teams.
• Willingness to work in a fast-paced environment with quickly changing priorities.
• Must meet export control requirements in the United States and maintain ongoing work authorization beginning at the time of hire through the entirety of employment.

Preferred Qualifications

• Experience working with DCAA-compliant accounting systems.
• Knowledge of SBIR/STTR grant compliance and reporting.
• Understanding of cost structures, pricing for government contracts, and grant funding mechanisms.
• Strong knowledge of FAR, DFARS, and other government contracting regulations.
• Prior experience in a startup or technology-driven environment.