Research Administration Associate

Job Duties

• Manage Pre-Award activities, including BRAIN proposal preparation and submission for federal, state, and foundation sponsors.
• Review FOAs and ensure all proposal components meet sponsor and electronic system requirements.
• Provide budget development, including justifications, budget forms, and guidance to faculty.
• Assist faculty with progress reports (RPPRs), NCEs, JIT, including calculating unobligated balances.
• Initiate and oversee all MOUs for the Section of Health Services Research.
• Prepare and manage outgoing subcontracts and review incoming subrecipient agreements for domestic and international collaborators.
• Monitor subrecipient activity by reviewing invoices for accuracy, allowability, and compliance, and ensure subrecipients submit invoices on time through regular follow-up and escalation when necessary.
• Review Notices of Award (NOAs) and communicate key terms, restrictions, and requirements to faculty.
• Serve as liaison with Accounting, GCA, DOM Research Administration, SPO, and collaborating institutions.
• Support coordination and submission of large program project grants and related progress reports.
• Ensure compliance with BCM policies, sponsor regulations, and federal guidelines.
• Contribute to process improvements in pre-award and reporting workflows.
• Use BRAIN, Microsoft Excel, and institutional financial reporting systems (e.g. SAP S/4 Hana, and Power BI) to support proposal budgeting and award monitoring while assisting faculty with reporting and compliance needs.

Minimum Qualifications

• Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Two years of relevant experience.

Preferred Qualifications

• Ability to work independently in a fast-paced environment and manage multiple deadlines.
• Strong communication with excellent interpersonal skills and a high level of accountability.
• Self-motivated team player who works well under pressure, and maintains professionalism in a fast-paced research environment.
• Demonstrated ability to build and maintain strong professional relationships with faculty, staff, and internal and external collaborators.
• Highly detailed-oriented with strong organizational and problem-solving skills.
• Experience with Microsoft Excel and financial supporting tools.