Rental Coordinator

Job Duties/Responsibilities

• Responsible for day-to-day contract management to ensure contracts are being entered timely, accurately, and with proper documentation
• Ensures customer invoices are being issued in the same manner
• Manages customer relationships including compliance and timely issuance of credits due to and from Mobile Air
• Manages purchase order requests and documentation associated with all subcontractor requirements for re-rent, labor and freight
• Utilizes ERP system reporting to ensure the management of contracts and invoicing is performed efficiently and accurately
• Uses Infor reporting to monitor never bills and extensions
• Captures and coordinates with Sales and Operations on a regular scheduled basis to review open contracts and their status and discuss any relevant issues
• Verifies with the customer via email or phone that invoice has been received by the proper party or invoice has been uploaded to any customer portal that is required
• Provides customers accurate reporting and documentation on behalf of Mobile Air and the customer for billing purposes
• Performs any other duties as assigned by supervisor

Education/Skill Requirements

• Associate degree preferred, high school diploma or equivalent required
• Three to five years of relevant work experience is preferred
• Must possess the ability to simultaneously handle a large and diverse number of projects, tasks and issues with tact, cooperation, and persistence
• Experience and/or basic project accounting and financial principles is desired
• Must have proficient computer skills and experience with MS Office Suite or related software, including Word, Excel, Outlook, and SharePoint
• Must possess excellent communication skills via phone, email, and in person, will be working with customers, Sales, Operations, Technicians, Finance and other outside parties
• Able to work additional hours as needed during peak season