Rental Coordinator

Responsibilities

• Maintain the delivery schedule and handle routine scheduling activities.
• Maintain documentation within the department and with other departments to ensure accurate inventory records.
• Maintain D.O.T. files.
• Collaborate with the Rental / Used Equipment Manager in all areas of delivery and transportation.
• Maintain rental files and produce purchase orders and equipment records.
• Produce contracts, handle billing and credits.
• Review daily invoice run and invoice review reports.
• Assist Accounts Receivable with collections when requested.
• Track equipment attachments and produce various rental reports for management.
• Receive customer calls and work with the Rental / Used Equipment Manager to evaluate and fulfill customer equipment requirements.
• Maintain used equipment files, handle billing, credits, and customer questions.
• Produce various used equipment reports for management.

Essential Skills

• Strong administrative skills with attention to detail and organization.
• Proficiency in Excel and Word.
• Excellent communication skills, both oral and written.
• Ability to interact effectively with customers, vendors, and all levels of employees.
• Capability to articulate problems and present solutions.
• Understanding of internal accounting processes.
• Self-motivated with the ability to handle multiple tasks and changing priorities.

Additional Skills & Qualifications

• Flexibility to adjust work responsibilities as needed.
• Product knowledge or the ability to learn the product in a timely manner.
• Physical ability to sit, stand, reach, bend, twist, stretch, and occasionally lift 25–40 lbs.

Work Environment

The work environment is onsite, with hours from 8 am to 5 pm, Monday through Friday. The company offers a supportive and family-like atmosphere with open-door policies and regular employee engagement initiatives such as newsletters and awards.

Pay

The pay range for this position is $24.00 – $26.00 per hour. Individual compensation offered within this range will depend on qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short- and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)