Remote Engineering Coordinator

Position Summary

The remote Engineering Coordinator serves as a vital bridge between high-level executive operations and day-to-day engineering workflows. This remote role provides executive administrative support to engineering leadership while managing project documentation, team coordination, and cross-functional communications to ensure smooth technical and departmental operations.

Engineering Operations & Task Coordination

• Manage the administrative workflow of engineering task requests through Smartsheet
• Review requests for completeness and required documentation
• Coordinate task assignments and maintain accurate ownership
• Monitor deadlines, overdue tasks, and outstanding action items
• Maintain visibility into engineering workload and resource allocation
• Provide recurring task-status reporting to engineering leadership

Project & Quote Coordination

• Maintain centralized tracking of active projects, quotes, milestones, and engineering deliverables
• Coordinate upcoming project and quote requirements with Sales and Operations
• Track engineering assignments, deadlines, SLAs, and key milestones
• Verify required documentation is complete prior to scheduling reviews
• Maintain a 30/60/90-day outlook of anticipated engineering workload
• Identify potential scheduling, resource, or documentation issues and escalate them appropriately

Engineering Operations

• Provide administrative and operational support to the VP of Engineering and Engineering Managers
• Coordinate departmental meetings, calendars, agendas, and meeting materials
• Document meeting minutes, decisions, and action items
• Track follow-up activities through completion
• Coordinate departmental onboarding, training, equipment, software, and system access
• Maintain training, certification, and professional-development records

Documentation & Process Management

• Maintain engineering procedures, SOPs, templates, standards, and administrative documentation
• Assist with implementation of departmental processes
• Maintain document-control practices and departmental records
• Coordinate document reviews and verify required documentation is complete
• Identify opportunities to improve departmental workflows, communication, and efficiency
• Assist with creation of reports, presentations, procedures, and other management documentation

Cross-Functional Coordination

• Serve as an administrative coordination point between Engineering, Sales, Operations, Procurement, Finance, HR, and other departments
• Track and follow up on information requests and outstanding actions
• Coordinate future engineering requirements associated with upcoming projects and quotes
• Communicate project, quote, training, and resource requirements to appropriate stakeholders

Leadership & Special Projects

• Provide direct administrative support to Engineering Leadership
• Assist leadership with departmental planning, reporting, and special initiatives
• Prepare management reports, dashboards, and presentations
• Support process-improvement and organizational initiatives
• Perform other departmental responsibilities as assigned
• Other duties as assigned

Experience

• 1 - 3 years of blended experience in project coordination, technical administration, or executive assistant support—preferably within engineering, physical security, low-voltage systems, or construction technology

Technical Savvy

• High proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams, SharePoint)
• Familiarity with project tracking tools (e.g., Asana, Jira, Smartsheet) is a plus

Organization & Detail

• Exceptional calendar management, multi-tasking, and document control skills in a fast-paced environment

Communication

• Polished verbal and written communication skills with the ability to interact professionally with C-suite leaders, technical engineers, subcontractors, and clients

Problem-Solving

• Proactive mindset with strong discretion handling confidential executive and operational data

Education

• Associate or Bachelor's degree in Business Administration, Communications, or a related technical discipline preferred (or equivalent practical experience)
• 1-3 years prior experience in a fast moving coordinator or administrative assistant role

Preferred Locations

• Candidates based in Plymouth, MI; Columbus, OH; or Sterling, VA are preferred. However, this role is fully remote, and applicants may reside anywhere in the U.S.