Remote Data Specialist

Nirvana MedSpa is seeking a highly organized, professional, and proactive Remote Executive Assistant to provide administrative and operational support to company leadership.

Responsibilities

• Manage executive calendars, appointments, meetings, and scheduling.
• Coordinate virtual meetings and maintain accurate meeting information.
• Prepare correspondence, presentations, reports, agendas, and other documents.
• Monitor and organize email communications and administrative requests.
• Coordinate travel arrangements, itineraries, and meeting logistics when required.
• Track deadlines, projects, follow-ups, and action items.
• Prepare meeting materials and take notes when requested.
• Maintain confidential executive and company information.
• Conduct research and compile information for leadership.
• Assist with special projects and administrative initiatives.
• Communicate professionally with employees, clients, vendors, and other stakeholders.
• Maintain organized digital files and records.
• Anticipate administrative needs and proactively resolve routine issues.
• Perform other executive and administrative duties as assigned.

Requirements

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 3+ years of administrative, executive assistant, office management, or related experience preferred.
• Strong calendar-management and organizational skills.
• Excellent written and verbal communication.
• High level of professionalism and discretion.
• Strong proficiency with Microsoft Office or Google Workspace.
• Ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail.
• Ability to work independently in a remote environment.
• Strong judgment when handling confidential or sensitive information.

Preferred Skills

• Experience supporting executives, senior managers, or business owners.
• Experience with virtual meeting platforms such as Zoom or Microsoft Teams.
• Experience preparing presentations and executive reports.
• Strong project coordination and follow-up skills.
• Familiarity with CRM, project-management, or scheduling platforms.

Benefits

• Medical, dental, and vision insurance
• Paid time off
• Paid holidays
• Retirement plan
• Professional development opportunities
• Other company benefits

Schedule

This is a full-time remote position. The employee must have a professional and secure home-office environment, reliable internet access, and availability during the company's established business hours.