Relocation Project Manager

About the role

The Relocation Project Manager will manage furniture, fixtures, and equipment (FF&E) for all new, renovated, and swing space projects. This includes programming, specification, drawing review, budget tracking, procurement coordination, scheduling with the construction team, installation, and punch list activities. Additionally, the role involves move management for all projects, including move scope creation, bidding, analysis of bids, budget tracking, move coordination and scheduling, onsite move oversight, and punch list activities.

Responsibilities

• Perform Furniture/Equipment/Relocation Project Management Services with emphasis in FF&E selection, procurement coordination and purchasing for all areas as identified to provide college the FF&E and move-in/relocations management services.
• Coordinate with Procurement to manage the purchasing of all FF&E using best-value and/or low bid public contracting.
• Work with the Project Director, Project Architects (A/E) team, Manager of Relocation Project Management team, and Building User Groups (BUG) to identify project scope, budget, schedule, and FF&E requirements.
• Tour College to gain detailed knowledge about the Master Plan of all new and renovated buildings and the sequencing of projects.
• Identify potential swing space needed and coordinate with college to secure space and remove space from college availability per project schedule.
• Work with Project Director to develop scope of work for any construction or FF&E required for swing space.
• Create a FF&E Budget for each project and provide budget validation at key project milestones.
• Attend weekly project meetings to work with project team including Project Architects (A/E), Project Managers, contractors, and BUGs, to ensure the preparation of accurate FF&E specification, furniture layouts and FF&E lists of both new and reuse of existing furniture.
• Review all programming, design and construction documents and work with the A/E to ensure electrical/data/infrastructure/utility requirements/anchoring details are coordinated between the various FF&E vendors to assure proper functionality for new and relocated FF&E.
• Work with the BUG to plan relocation of existing furniture and equipment to the new location.
• Coordinate the IT equipment with the Technology Project Manager for budget, scope, procurement and installation of all IT equipment.
• Maintain all FF&E, move management, moving and storage related documents, including proposals, purchase orders, packing slips, timecards, shipping documents, freight bills, and invoices and submit to the CPD in written form.
• Coordinate the project close out efforts for the FF&E and Move services portion of the project.
• Provide project status reports and other information as requested to Manager of Relocation Project Management team.

Requirements

• A four (4) year College Degree in the areas of Architecture, Interior Architecture, Interior Design, Construction/Project Management, Planning, Facilities Management or related area required.
• 12-20 years of project management and coordination experience in fields related to Move/Relocation Management, Project Management, Interior Design, Facilities Management, or Coordination/Procurement of Furniture, Fixture and Equipment.
• Ability to read architectural and furniture drawings.
• Knowledge of furniture and equipment specifications and procurement.
• Flexibility to work at any of the District colleges and site locations.
• Strong written and oral communication, organizational, and interpersonal skills.
• Proficiency in Microsoft Office software.
• Proficiency in Adobe Acrobat or Bluebeam software.

Preferred Qualifications

• Additional educational and public works experience.
• Procurement, FF&E sourcing or asset management experience.
• Knowledge/proficiency in AutoCAD software.
• Proficiency in Visio or Design software.
• Interior Design Certification CID, CCIDQ.
• Membership with IIDA, AIA, IFMA, LEED Certified.