Religious Education Administrative Assistant

Parish Name: St. John the Evangelist Catholic Church, Encinitas, CA

Reports to: Director of Religious Education | Part-time (approx. 15 hours/week) | Non-exempt; hourly

About the Role

The Religious Education Administrative Assistant supports the Director of Religious Education (DRE) and handles clerical duties for the religious education program, with occasional support for the Young Adult Ministry.

Responsibilities

• Assist with registration for all Religious Education programs, including collecting registration information and fees, program placement of students, filing, and data input into Excel.
• Collect prior sacrament certificates/birth certificate copies and disseminate pertinent information to catechists (allergies, medical issues, custody issues, special needs, etc.).
• Manage student records, including attendance and sacramental (First Communion and Reconciliation) information in Excel spreadsheets.
• Mail sacramental notifications and maintain records of volunteers, including CMG coordination with the Business Manager and volunteer assignments.
• Support the Director of Religious Education as needed and prepare, distribute, record, and maintain files for the Safe Environment program.
• Serve as office receptionist for all RE departments (answer phones, emails, make copies, scan documents, etc.).
• Manage all mailings (certificates, tuition balances, catechist letters, etc.) and communicate with the main parish office when needed.
• Maintain classroom supply cupboards and prepare/distribute teaching supplies.
• Maintain emergency records and ensure they are available during sessions.
• Order and prepare supplies for family sacramental meetings, retreats, special projects, assemblies, parent meetings, reconciliation services, and Bible Camp.
• Assist with setup and takedown for family meetings, retreats, special assemblies, Bible Camp, etc.
• Attend and assist at all Religious Education program activities, including evenings and weekends.
• Oversee check-out and return of resource library books and materials.
• Assist with transfer letters for transferring families and notify families of missed meetings.
• Assist with tuition reminders for families with outstanding balances via email/mail.
• Support vacation Bible school planning and activities.
• Perform other duties as needed.

Requirements

• Computer skills in Microsoft Office products.
• Bilingual in English and Spanish preferred.
• Certified Basic Catechist with Diocese of San Diego.

Physical Demands

The employee is regularly required to work at a computer workstation, use a telephone, and move within the office and facility. The role may involve occasional trips to city or county-wide locations, climbing stairs, and lifting/moving up to 25 pounds.

Pay

$18/hr. – $20/hr.