Registrar - High - School Year 2026-2027 (Anticipated Vacancies)

Major Duties and Responsibilities

• Transcribing and coding data based on CO22 data table.
• Cooking with stakeholders to make decisions about student transcripts, grade-level placements, and credits.
• Regularly updating transcripts.
• Knowledge or rules and laws associated with grade requirements and matriculation.
• Ability to develop and implement systems.
• Prioritize indirect and direct tasks.
• Adhere to professional timelines and deadlines set forth by the district and campus.
• Use data mining to generate reports that both monitor and inform systems and practices.
• Maintain high quality customer service at all times.
• Advocate for and assist parents with securing all student records.
• Process records from out of District providers.
• Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes and grade books.
• Process new student records, including requesting and interpreting transcripts and records from other schools, setting up cumulative folder and entering student data into appropriate databases.
• Coordinate grading process, including verification and correction of grades, and printing and distribution of report cards.
• Process and transmit requests for student information, including student transcripts for colleges and universities.
• Prepare and distribute University Scholastic League (UIL) eligibility lists.
• Calculate grade point averages, class rank and prepare honor rolls.
• Process withdrawals, transfer of students and applicable records.
• Adhere to SBISD guidelines in responding to subpoenas for student records.
• Aid campus administration and counselors with the preparation of reports and student data information.
• Verify information for Veteran's Administration Office for students receiving social security.
• Maintain confidentiality of information.
• Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
• Choreograph graduation exercises and prepare graduation program.
• Validate names for diplomas; order diplomas; order honor cords/medals; liaison for ordering student caps/gowns; provide information for programs, including ordering programs.
• Serve as National Collegiate Athletic Association (NCAA) Eligibility Clearinghouse contact.
• Follow records management schedule as supplied by the Texas State Library and Archives Commission.
• Utilize websites both domestic and international to establish contact with secondary schools', Programs of Studies, grading policies, academic calendars, etc.
• Maintain spreadsheet for teachers of transfer grades for new students.
• Serve as Campus contact for all PEIMS data related to student information and course information.
• Manage and store former graduate transcripts.
• Manually post grades/credit to the transcript for all off-campus programs - OCHF, virtual, CBE, correspondence, non-district summer schools and transfer credits from previous schools of record.
• Instruct teachers as to the specific grade adjustments needed for students dropping from PreAP/AP classes.
• Visit with prospective families moving into the area or families coming from the private school sector.
• Gather data, produce and maintain both paper and electronic versions of campus profile.
• Design and update information posted in the Admissions section of the campus website.

Program Management

• Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
• Choreograph graduation exercises and prepare graduation program.
• Validate names for diplomas; order diplomas; order honor cords/medals; liaison for ordering student caps/gowns; provide information for programs, including ordering programs.
• Serve as National Collegiate Athletic Association (NCAA) Eligibility Clearinghouse contact.
• Follow records management schedule as supplied by the Texas State Library and Archives Commission.
• Utilize websites both domestic and international to establish contact with secondary schools', Programs of Studies, grading policies, academic calendars, etc.

Supervisory Responsibilities

• Supervise and evaluate registrar office support staff.

Equipment Used

• Computer
• Printer
• Calculator
• Copier
• Fax machine
• Shredder

Working Conditions

• Mental Demands: Maintain emotional control under stress. Work with frequent interruptions. This position requires regular in-person interaction with the public.
• Physical Demands: Repetitive hand motions. Prolonged use of computer.