Registrar, Emergency Department (Hourly/Per Diem)

Job Summary

The Department of Ambulatory Care Services at SUNY Downstate Health Sciences University is seeking an hourly/per diem TH Staff Assistant 2 / Emergency Department Registrar.

• Conducts both quick registrations and full registrations of persons who present for ED services and applies wristbands to patient wrists or ankles.
• Conducts registration of persons who present to ambulatory surgery, endoscopy procedures and L&D.
• Accurately searches for patient files ensuring that duplicate medical records are not assigned.
• Conducts patient interviews to obtain accurate and complete patient demographic and insurance data as necessary.
• Explains and obtains signatures on appropriate hospital forms, including the general consent to treatment, notice of privacy, and patient agreement forms.
• Facilitates transportation for discharged ED patients.
• Reviews registration forms and updates to ensure accurate and complete demographic and financial data. Maintains photo copies of patient’s insurance and identification cards.
• Answers, triages and routes incoming phone calls to ED.
• Verifies coverage and checks eligibility for insurance benefits including Medicare, Medicaid, Blue Cross, and other insurances.
• Schedules follow-up Outpatient appointments in Acuity or Altera Health bridge.
• Aid Patients and staff members with inquires.
• Prepare the patient’s medical chart with appropriate documentation.
• Maintain knowledge of all organizational and departmental policies and procedures.
• Ensure compliance with HIPAA regulations and relevant hospital policies.
• Admitting Duties:
  • Setting up Death Certificates in eVitals system.
  • Processing OCME/Funeral Home pick ups.
  • Processing Bed Transfer and Patient discharges.
  • Processing Chart Conversions from ED outpatient to Observation and Inpatient Levels of Care.
  • Inpatient Bed Management/ Bed Assignments.

Required Qualifications

• 1 - 2 years of experience in a healthcare, medical office or hospital setting, particularly in-patient registration, scheduling, or insurance verification.
• Proficiency in medical terminology.
• Strong computer skills, including Microsoft Office (Access, Excel, PowerPoint, Word).
• Demonstrated ability to function effectively in a high-pressure, fast-paced environment.
• High School Diploma or GED.
• Experience with insurance verification (Medicare, Medicaid, HMOs).
• Experience using the EAGLE system or similar Electronic Health Records platform.
• Or, a satisfactory equivalent combination of education, training, and experience.

Executive Order

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws. Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu