Registrar

About the role

The Registrar provides direct support to new families at the school and ensures that the student is registered following the regulations set by the state and local school board. Registrars are administrative professionals whose duties include the maintenance of student records, including attendance records, immunization records, grades, and transfer information. They also handle a large number of administrative duties for school administrators and counselors, including reporting duties, transcript requests, schedule maintenance, document preparation, and informing higher-level administrators of potential issues.

Responsibilities

• Responds to requests for information from the public, parents, staff, and other interested parties.
• Answers questions within area of authority; directs callers/visitors to appropriate location or staff member.
• Collects required information to register new or transferring students; ensures all required documentation is provided; submits registrations and maintains waitlist.
• Manages school entry; verifies and documents all personnel entering and leaving the school premises.
• Verifies student attendance and contacts parent and/or guardian to complete follow-up; documents absences, tardiness, and early pickups; works with attendance officers to identify truancy concerns.
• Enrolls students into the student information systems manually or processes online pre-registration.
• Directs students needing evaluation for English language skills or additional services to the Welcome Center or special education office.
• Assembles, prepares, and maintains student scholastic records per LCPS guidelines; prepares student files for summer transfer and reviews incoming student files.
• Prepares, provides, and maintains logs, spreadsheets, paperwork, forms, correspondence, and other related information to ensure accuracy and completeness.
• Files documents and maintains an organized, confidential, and secure area for student records.
• Makes copies and sends documents electronically, by fax, or via mailing.
• Collects legal documentation and works with the Senior Registrar to maintain accurate data affecting ParentVUE and StudentVUE systems.
• Works closely with the Senior Registrar, special permission office, transportation, and the McKinney Vento liaison regarding unique registration scenarios.
• Assists families with activation of ParentVUE system.
• Stays current on pupil accounting changes/requirements at the state and local level.
• Coordinates resources to provide translation services/interpreters where needed.

Qualifications

• Education: High School Diploma or GED
• Experience: General office or secretarial experience

Knowledge, Skills and Abilities

• Demonstrates effective oral and written communication skills.
• Strong organization, interpersonal, and decision-making skills.
• Knowledge of MS Word, Excel, and Outlook.
• Ability to make all families feel welcome in the school and the community.
• Ability to work efficiently and ensure accurate data entry.
• Exceptional customer support skills.
• Demonstrated ability to ensure confidentiality, discretion, and sensitivity to diverse family situations.
• Ability to work at a very fast pace and multitask.

Physical Requirements

• Regularly talking, expressing, or exchanging ideas by means of the spoken word.
• Conveying detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Possessing normal cognitive abilities including the ability to learn, recall, and apply certain practices and policies.
• Frequently sitting and/or remaining in a stationary position for long periods of time.
• Exerting up to 25 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.