Regional Supply Coordinator

About the role

The Regional Supply Coordinator oversees all regional supply orders, including shipping and receiving functions, tracking, scheduling pick-up and delivery of supplies. This role also involves maintaining stock items, coordinating the distribution and tracking of all supplies to and from field offices, and assisting with surplus property management/disposal.

Responsibilities

• Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
• Orders supplies to ensure an adequate stock is available at the warehouse at all times. Reviews and monitors the supply stock to ensure that the area is maintained in a neat, secure, and well organized manner to prevent loss of supplies or damage to products.
• Assists with the distribution and delivery of supplies to facilities by assigning tasks via CAFM and tracking delivery of all items.
• Responds to inquiries regarding Regional supply requests, and conducts follow-up to gain status on requisitions for all Regional purchases.
• Assists with receipt of deliveries to ensure completeness and that condition of goods is acceptable. Returns damaged goods and/or resolves discrepancies.
• Provides administrative support to Business and Financial Managers and other RAS staff as needed or directed.
• Ensures the accurate and timely preparation, processing, distribution and retention of all necessary reports and records regarding supplies, inventory, and/or Regional RAS operations.
• May assist with the annual physical inventory and ensures that discrepancies are appropriately resolved or handled. Processes appropriate inventory forms as needed for transfer of assets, lost or stolen assets, and surplus, obsolete or damaged property.

Requirements or Certifications

• Valid Class C Texas Driver’s License.
• Knowledge of inventory and receiving procedures.
• Knowledge of safety and security procedures.
• Knowledge of standard supply stocking procedures.
• Knowledge of agency policies and procedures and ability to interpret them.
• Skills in the use of standard agency computer hardware and software such as Microsoft Office Suite.
• Organizing and prioritizing workload skills.
• Managing multiple priorities skills.
• Coordination of the work of others skills.
• Effective communication skills both orally and in writing.
• Ability to work independently.
• Ability to prepare concise reports.
• Ability to lift, pull, push and carry 50 lbs.
• Ability to travel locally and across the state which may include overnight stays.

Knowledge Skills Abilities

• Knowledge of inventory and receiving procedures.
• Knowledge of safety and security procedures.
• Knowledge of standard supply stocking procedures.
• Knowledge of agency policies and procedures and ability to interpret them.
• Skills in the use of standard agency computer hardware and software such as Microsoft Office Suite.
• Organizing and prioritizing workload skills.
• Managing multiple priorities skills.
• Coordination of the work of others skills.
• Effective communication skills both orally and in writing.
• Ability to establish and maintain effective working relationships with customers, staff, peers, management and external contacts.
• Ability to integrate rules, policies, and/or practices guiding the performance of an activity.

Initial Screening Criteria

• A high school diploma or GED is required.
• Knowledge of modern office practices, procedures and office machines/equipment.
• Experience in computer usage such as Microsoft Office.
• Ability to communicate effectively in writing as demonstrated in the application.
• Experience in performing administrative work and warehouse tasks.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.