Regional Property Manager

About the role

The Regional Property Manager reports to the Director of Real Estate & Facilities and is responsible for managing and supporting real estate and property functions across a regional portfolio. This role oversees facility operations, property maintenance, financial performance, capital projects, vendor relationships, and property risk management while ensuring alignment with the mission and values of the Sisters of Mercy.

Key Responsibilities

• Support short- and long-term real estate planning initiatives.
• Oversee preventative maintenance programs across a multi-site portfolio.
• Manage mixed-use properties, including residences, schools, retirement, retreat, and vacation facilities.
• Review and evaluate leases, contracts, and service agreements.
• Manage vendors, contractors, RFPs, and project quotes.
• Conduct property inspections and recommend maintenance and capital improvements.
• Respond to property emergencies and provide operational support.
• Travel regularly within the assigned region.

Financial & Risk Management

• Support annual operating and capital budget development.
• Maintain financial accountability by monitoring budgets, reviewing variances, and approving invoices.
• Process documentation in Blackbaud and manage certificates of insurance.
• Support property claims administration and participate in safety committees.
• Implement emergency preparedness initiatives.

Project Management

• Lead capital and operational projects from planning through completion.
• Develop project scopes, budgets, schedules, and status reports.
• Cross-functional team coordination, timeline monitoring, and change request management.
• Ensure successful project implementation, training, and stakeholder transition.

Sustainability & Fleet Oversight

• Support environmental initiatives focused on energy efficiency and conservation.
• Coordinate staff training programs, including safety and compliance initiatives.
• Oversee maintenance and upkeep of hospitality vehicles and fleet assets.

Qualifications

• Required: Bachelor's degree in Business Administration or a related field.
• 5–7 years of experience in business, property, facilities, or risk management.
• Technical knowledge of property maintenance in a multi-site environment.
• Experience with property and real estate management practices, budgeting, and capital planning.
• Strong project management and vendor management experience.
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
• Excellent written, verbal, organizational, and problem-solving skills.
• Exceptional attention to detail.
• Willingness and ability to travel throughout the assigned region.
• Experience working with or supporting nonprofit and/or religious organizations.