Regional Project Cost Accountant – Midwest Region

About the role

The Regional Project Cost Accountant supports accurate project setup, job cost accounting, financial reporting, and compliance coordination across Loenbro's Midwest Region. This role serves as a key partner to Finance, Accounting, Operations, and Project Controls teams.

Responsibilities

• Vista Project Setup & Master Data Management Support
• Viewpoint Vista project startup, including contract and job setup in JC and PM, phase and cost type structures aligned with Project Controls standards, set up and maintain approval groups, HQ roles, PM team assignments, project statuses, and other user- and project-level attributes.
• Maintain project-specific reporting fields to support Vista Analytics, WIP schedules, and regional dashboards.
• Ensure timely project closeout checklists are completed and all items are archived to company standards.
• SharePoint Job Folder Administration
• Create and maintain the standardized project job folder structure in SharePoint at project startup, aligned to Vista job and contract numbers.
• Ensure job folders are established timely to support project kickoff, billing, compliance tracking, and audit requirements.
• Maintain alignment between Vista project setup (JC/PM) and corresponding SharePoint job folders, including naming conventions and required subfolder structures.
• Partner with Project Controls and Operations to ensure required project documentation is stored consistently throughout the project lifecycle.
• Budget & Change Management (Vista JC/PM)
• Enter and maintain original JC budgets by phase and cost type.
• Process approved change orders and JC budget adjustments, ensuring approved scope, revenue, and cost impacts are accurately reflected.
• Maintain a clear and auditable linkage between contracts, change orders, revised budgets, and forecasts.
• Subcontract Administration & Compliance (Vista PM/SL)
• Set up and maintain subcontracts and subcontract amendments in the SL module.
• Ensure alignment between subcontract values, commitment cost types, and job cost budgets.
• Monitor subcontract compliance requirements, including insurance, lien waivers, and required documentation.
• Support project closeout compliance, ensuring all subcontracts are closed and fully billed and paid.
• Transactional Accuracy & Month-End Close
• Partner with Accounts Payable, Project Controls, and Operations to ensure Vista AP entries are properly coded to job, phase, cost type, and commitment, and routed through appropriate approval workflows.
• Review Vista EM / credit card transactions to ensure timely posting and accurate job cost coding.
• Support month-end close by validating project transactions prior to close to enable accurate WIP, cost-to-date, and margin reporting.
• Research and resolve miscodings, posting errors, and approval bottlenecks impacting close timelines.
• Regional Compliance, Payroll & Risk Coordination
• Maintain working knowledge of regional and project-specific compliance requirements, including sales and use tax, payroll tax implications, prevailing wage determinations, certified payroll requirements, and OCIP/CCIP participation.
• Ensure project setup in Viewpoint Vista appropriately reflects compliance requirements, including labor classifications, payroll flags, tax settings, and insurance indicators.
• Proactively coordinate with Payroll on prevailing wage projects, OCIP/CCIP labor requirements, and jurisdiction-specific payroll considerations.
• Partner with Corporate Tax Compliance to communicate project tax requirements, job locations, and jurisdictional factors necessary for proper tax reporting.
• Coordinate with EH&S and Project Controls to ensure OCIP/CCIP enrollment, safety documentation, and project requirements align with project and subcontract setup.
• Facilitate clear, timely communication across Accounting, Payroll, Tax, EH&S, Project Controls, and Operations to reduce compliance risk and support accurate downstream processing.
• Cross-functional Collaboration & Internal Controls
• Partner with Project Controls, AR, and Billing teams to ensure contract setup supports accurate billing, revenue recognition, and retainage tracking.
• Support internal controls by enforcing standardized Vista project setup, approval routing, and data governance practices.
• Aid in system enhancements, process improvements, and Vista configuration updates related to project accounting.

Requirements

• 3–7+ years of construction or project cost accounting experience
• Strong understanding of: Job cost accounting, budgets, cost tracking, and WIP
• Experience working in a fast-paced, high-volume project environment
• Strong attention to detail and ability to manage multiple projects/priorities
• Ability to work cross-functionally with accounting, operations, and project teams
• Self-starter with ability to identify issues and drive follow-up independently

Preferred Experience

• With Viewpoint Vista or similar ERP systems (e.g., CMiC, Sage, JD Edwards)
• Exposure to: Change orders, project setup / cost structures, construction compliance processes

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Travel Requirements

Minimal travel required.

Benefits

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.