Regional Fleet Coordinator-Polytec

About the role

The Regional Fleet Coordinator is responsible for the day-to-day coordination and execution of Regional Private Fleet operations, with primary focus on driver dispatch, load scheduling and optimization, and coordinating truck and trailer service and maintenance. The role supports Regional Driver compliance, training, EHS, cost control, reporting, and operational performance while working closely with Fleet and Site Management to ensure safe, reliable, and efficient fleet operations.

Responsibilities

• Coordinate and manage the day-to-day dispatch of Regional Private Fleet drivers, ensuring schedules, assignments, routes, and load requirements are properly planned and communicated.
• Balance daily loads and fleet capacity to ensure customer and plant requirements are met while maximizing fleet utilization.
• Coordinate daily truck and trailer service, preventive maintenance (PM), inspections, repairs, and maintenance scheduling to maximize fleet availability and minimize operational disruptions.
• Monitor fleet availability and proactively address daily maintenance or resource issues that could impact scheduled loads, and communicate broader equipment needs to Fleet Management.
• Coordinate day-to-day Regional Private Fleet operations and provide day-to-day operational direction to Regional Fleet drivers.
• Monitor and ensure DOT compliance requirements are current and maintained for all Regional Drivers.
• Optimize loads between the Regional Private Fleet and common carriers at all plants.
• Develop and maintain effective working relationships with common carriers at the plant and dispatch level to ensure adequate transportation coverage.
• Work with Plant Managers to confirm product capacity can support required load volumes and proactively plan for capacity constraints.
• Work with Customer Service to ensure orders are spaced as evenly as possible throughout the week to minimize rescheduling and transportation coverage issues.
• Assist drivers with log, dispatch, routing, equipment, and other operational issues as needed.
• Provide IT and system support to Regional Drivers as required.
• Monitor daily fleet performance and identify opportunities to improve utilization, service reliability, and operating efficiency.
• Perform data analysis to support fleet planning, operational decision-making, and continuous improvement.
• As required, work evenings or weekends during plant shutdowns, plant upsets, abnormal resource issues, or other operational events.
• Work with Site Operations to develop and maintain training plans for each Regional Driver.
• Develop training KPIs with Site Management to measure the effectiveness of driver training programs.
• Develop, maintain, and audit Site training records for each Regional Driver.
• Provide guidance, coaching, and mentoring to Driving Operations personnel.
• Assist with the development and implementation of Operations, EHS Procedures, and ECPs while supporting assigned Sites.
• Ensure assigned safety procedures, training materials, and educational resources are current and effective.
• As required, work evenings or weekends during plant shutdowns, plant upsets, abnormal resource issues, or other operational events.
• Reinforce and monitor employee and contractor adherence to established safety policies and procedures within assigned Regional Fleet operations.
• Set the example for safety at supported Sites by auditing daily activities, performing housekeeping audits, and maintaining excellent personal safety performance.
• Participate in incident investigations and assist with closure of corrective action items as required.
• Assist