Regional AP/Project Accountant

Regional AP/Project Accountant with Midway Mechanical Services—an opportunity to start in accounts payable and job-cost accounting and grow into a full Project Accountant role as the company implements new systems and standardizes processes across its Pacific Northwest operations.

About the role

This position will initially focus on accounts payable, invoice processing, vendor relationships, job-cost allocation, and accounting support. As Midway continues implementing new systems and standardizing accounting processes, the role will evolve toward broader project accounting responsibilities, including monitoring project financial performance, job costs, budgets, forecasts, WIP, and profitability.

You will work closely with Project Managers, Operations, and Finance to support accurate and timely accounting activities while gaining exposure to construction accounting and project financial reporting.

Responsibilities

Accounts Payable & Job-Cost Accounting

• Review, code, and process vendor invoices accurately and timely.
• Assign invoices to the appropriate jobs, phases, cost codes, and general ledger accounts.
• Review invoices for proper approvals, purchase orders, supporting documentation, and accuracy.
• Research and resolve invoice discrepancies and coding issues.
• Assist with vendor payment processing and respond to vendor inquiries.
• Track and maintain lien waivers, retainage, subcontractor documentation, and compliance records.
• Maintain accurate AP and job-cost records.
• Assist with month-end AP close, accruals, and account reconciliations.
• Review job-related expenses and ensure costs are recorded accurately and timely.
• Work with Project Managers and Operations to resolve job-cost and invoice issues.
• Support 1099 reporting and other year-end accounting requirements.

Project Accounting & Financial Analysis

• Maintain accurate project job-cost records and monitor project expenses.
• Prepare and analyze project cost reports for Project Managers and Operations leaders.
• Assist with Work-in-Progress (WIP) reporting and percentage-of-completion accounting.
• Assist with project accruals and month-end close activities.
• Review job-cost timecards and labor allocations.
• Monitor project budgets, committed costs, purchase orders, subcontract agreements, and change orders.
• Partner with Project Managers to analyze budget variances and project performance.
• Assist with project forecasting and identifying potential financial risks.
• Analyze project costs and profitability throughout the project lifecycle.
• Support accurate revenue, cost, and margin reporting.
• Assist with retainage and subcontractor accounting.
• Maintain accurate supporting documentation for financial reporting and audits.
• Collaborate with Finance and Operations to improve project financial performance and profitability.

Requirements

• 3+ years of accounting or accounts payable experience.
• Experience with invoice processing, account coding, reconciliations, job costing, or general accounting functions.
• Strong attention to detail and ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Excel, including Pivot Tables and VLOOKUP/XLOOKUP.
• Experience using an ERP or accounting system such as NetSuite, QuickBooks, SAP, Oracle, or similar platforms.
• Strong analytical, organizational, and communication skills.
• Ability to work effectively with accounting, operations, vendors, and project management teams.

Preferred Qualifications

• Experience with project accounting, job costing, or construction accounting.
• Experience in commercial construction, mechanical contracting, HVAC, plumbing, refrigeration, or another project-based industry.
• Experience with construction accounting software such as Davisware Vision, NetSuite, Vista, Foundation, Sage, or similar ERP systems.
• Experience with Work-in-Progress (WIP) reporting and percentage-of-completion accounting.
• Knowledge of lien waivers, retainage, subcontractor compliance, and 1099 reporting.
• Experience supporting multiple companies, locations, or regional operations.
• Familiarity with construction job-cost structures, cost codes, project forecasting, and budget management.
• Bachelor's degree in Accounting, Finance, or a related field.

Skills

• Strong foundation in accounts payable, accounting, or job-cost accounting with a desire to grow into project accounting.
• Analytical, organized, and highly detail-oriented.
• Takes ownership of work and follows through on deadlines.
• Comfortable managing a high volume of transactions while maintaining accuracy.
• Enjoys learning new accounting systems and processes.
• Comfortable working in an environment where responsibilities and processes continue to evolve.

Benefits

• Competitive salary based on experience.
• Medical, dental, vision, and pet insurance.
• 401(k) with up to a 4% company match.
• Health Savings Account (HSA) contributions.
• Company-paid life insurance, long-term disability (LTD), and Employee Assistance Program (EAP).
• Up to 20 days of Paid Time Off (PTO) plus 7 paid holidays.
• Career advancement opportunities within a growing national organization.

About Midway Mechanical Services

Midway Mechanical Services is one of the nation's fastest-growing commercial mechanical contractors, providing HVAC, refrigeration, plumbing, and mechanical services across the western United States. With more than 700 employees across 20 offices in 9 states, we continue to invest in our people and provide outstanding opportunities for professional growth.

Our core values guide everything we do:

• Integrity
• Well-being
• Craftsmanship
• Teamwork
• Growth Mindset