Region Operations Coordinator

Founded in 1959, AmeriGas is the nation’s premier propane company, serving over 1.5 million residential, commercial, industrial and motor fuel propane customers. Together, over 6,500 dedicated professionals deliver over 1 billion gallons of propane from 1,800+ distribution points across the United States.

About the role

To coordinate and provide support for the Region Director in the areas of communications, scheduling, reporting and administration, allowing the Region Director the time needed to travel extensively while providing support to their Region. This position acts as the central communications point for the Region and networks as needed while under minimal supervision from the Region Director.

Responsibilities

• Administration: Acts as the Office Supervisor for the Region Director.
• Daily Communications: Answer, review, and handle with appropriate response all incoming calls, e-mails, daily mail, etc.
• Scheduling: Create, maintain and update the Region Director’s monthly scheduling calendar, including:
  • Conference Calls
  • Due dates for reports
  • Due dates for responses from individuals
  • Schedule of meetings/trainings
  • Upcoming events
• Report Processing: Responsible for a variety of reports, including:
  • Manage the dispenser file for each district and send out notices of updates that are needed
  • Maintain record of monthly safety meetings
  • Retrieve checks on Certificate of Violations for all DOT employees
  • Compile all meetings each month for the Region and forward
  • Send out notices for DOT physicals and drivers licenses that will be expiring
  • Compile and complete weekly Contribution Margin reports and forward
  • Contact managers for random Drug & Alcohol testing of district employees
  • Maintain pricing book for all districts that includes updates and new offers
• Finance:
  • Review all expense reports and process all payables for Regional office
  • Assist in annual budgets, spreadsheets, etc.
  • Maintain petty cash
• Vehicles: As required, complete PM Vehicle Reports.
• District Support: Supports the districts in Human Resources, Sales, Safety and other areas as needed, including:
  • Human Resources: Send out monthly calendar to managers for employees due annual and mid-year reviews. Review all new hire packets.
  • Sales: Type bids, letters, place orders, etc. for Sales Reps in the Region as needed. Create flyers for sales incentives.
  • Safety: Set up Monthly Safety Committee conference calls and notify participants. Keep up-to-date records of training on district employees (CETP, Certificate of Violations, etc.). Complete payouts for Region Safety Award Program.
  • Managers: Assist with requests for support of projects.
  • CRRs: Provide back-up support for district CRRs.
  • Employees: Assist district employees with questions related to insurance, policies, or practices.

Requirements

• Must be proactive and responsive to all issues and concerns.
• Should have at least 5 years in AmeriGas and understand the various district operations.
• High School Diploma plus ability to use all office equipment and intermediate-level computer skills using Microsoft Office products.
• 5+ years in a fast-paced business operation or similar office setting.

Pay

The pay for this position ranges from $32.00 per hour, depending on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. Additional compensation may include eligibility to earn a performance-based bonus or commissions on completed sales depending on position.

Benefits

The Company offers a wide array of comprehensive benefit programs and services, including:

• Medical, dental, and vision insurance
• Flexible spending and health savings accounts
• Retirement savings plans like 401(k)
• Paid days off such as parental leave, military leave, vacation/paid time off, sick leave (in compliance with state law), and paid holidays
• Disability coverage

Some benefits offerings are subject to legal requirements or limitations, employee eligibility status, and where the employee lives and/or works.