Recruitment Specialist

About the role

The recruitment specialist is responsible for managing the administrative functions of the recruitment process, and onboarding of new employees.

Responsibilities

• Schedules interviews for candidates including coordinating the interview itinerary, hotel accommodations, air travel, local transportation, and area tours.
• Documents updates and events for each candidate as it pertains to the onboarding process.
• Mets with hiring manager to be sure all preparations have been made for the new hire.
• Gathers information needed for candidate offer packets. Routes contracts for appropriate signatures and sends to candidate.
• Collaborates with team to maintain marketing materials to promote TSPMG, including conference giveaways, banners, displays, brochures, and flyers. Negotiates pricing and keeps materials up to date.
• Develops and monitors vendor relationships needed to facilitate recruitment process: caterers, KP travel center, hotels, relocation companies, etc. and ensures competitive rates and programs.
• Maintains Constant Contact database to develop relationships with residents and fellows. Generates quarterly correspondence for leads obtained at career events.
• Prepares various reports of recruitment activities as needed.
• Upon receipt of signed contract (clinicians) and/or acceptance of offer letter (admin staff), updates various recruiting reports and candidate database.
• Facilitates the process for ensuring active Medicaid and Medicare status necessary for employment with TSPMG.
• Ensures and facilitates the process for transitioning NPI numbers to TSPMG employment.
• Ensures enrollment in orientation activities, orders lab coats, and business cards, etc.
• Confirms with new hires’ department/facility personnel that a ready and welcoming environment is established for new hires arrival to workplace.
• Distributes/assigns new provider numbers as appropriate and submits requests for NUID.
• Ensures confidentiality of all information that he/she is involved with or has knowledge of at all times.

Requirements

• Bachelor’s degree or equivalent combination of education and experience
• Three to five years of relevant work experience in human resources, marketing support, project coordination, or other professional work experience.
• Proficient with Microsoft Office Suite: Word, Excel, and PowerPoint
• Adaptable and flexible with a strong sense of initiative and follow through

Qualifications

• Ability to work independently or collaboratively with others as part of a team
• Experience in healthcare recruitment environment

Skills

• Strong organizational and communication skills
• Excellent interpersonal and customer service skills
• Ability to manage multiple tasks and prioritize effectively
• Knowledge of healthcare regulations and compliance standards

Benefits

• Competitive compensation which considers an applicant’s skills and qualifications, certain degrees and certifications, training, market data, and other relevant factors
• Generous paid time off
• Many additional benefits that support your work/life balance

Pay

Competitive compensation which considers an applicant’s skills and qualifications, certain degrees and certifications, training, market data, and other relevant factors

Schedule

Full-time