Recruiting Program Manager

About the role

Notion is looking for a Recruiting Program Manager to help design, build, and scale the systems and programs that power how we hire. This is a role for someone who moves fast, takes ownership, and doesn't wait to be told what to do — someone who operates with both strategic altitude and operational precision, gets energized by building infrastructure that doesn't yet exist, and knows how to bring clarity and momentum to complex, cross-functional work. We're at an inflection point in how we think about recruiting at Notion, and this role sits at the center of it.

This role will partner closely with Recruiters, Recruiting Operations, People, Finance, Comms, and senior leadership to drive some of our highest-priority initiatives — building the programs and processes that define how Notion finds, evaluates, and brings in exceptional talent. This role can be based in either San Francisco or New York City.

Responsibilities

• Interviewer systems and efficacy — design the systems, structures, and standards that make Notion's interviewing reliably great: how we train interviewers, how we measure their effectiveness, how we calibrate quality over time, and how we continuously raise the bar; this includes programs like Interviewer 101, Hiring Manager Training, and functional interviewer certifications tailored to specific teams
• Interviewer pool health — own the systems and strategy behind how we maintain a healthy, well-mapped interviewer pool, manage AI and experimental interview formats, and keep quality high at scale
• Recruiting team onboarding and enablement — build and run programs that get new recruiters up to speed quickly and keep the team operating at a high level
• Specialty hiring programs — provide program management support for specialized hiring motions like internal mobility, M&A integration, and other high-priority strategic initiatives
• Cross-functional playbooks and infrastructure — build the processes, communications, and coordination frameworks that help Recruiting run with more consistency, clarity, and scale

Requirements

• 5+ years of relevant experience in program management, recruiting operations, or a highly cross-functional role in a fast-moving environment
• High agency — you move fast, take ownership end-to-end, and don't wait for perfect information or explicit direction to get started
• A builder mentality — you're most energized when creating something new or improving something that doesn't yet work well
• Strong project management skills — you can lead complex initiatives from scoping through execution, managing stakeholders, timelines, and competing priorities along the way; you're equally comfortable driving short-term sprints and stewarding long-range programs that evolve over months or years
• Comfort with ambiguity and complexity — you don't need everything defined to start moving, and you know how to create structure where it's needed
• Pioneering ability to operate with discretion and high judgment on sensitive or high-profile work
• Strong analytical instincts — you use data to evaluate program health, spot patterns, and make informed decisions
• Outstanding written and verbal communication — you tailor your message to the audience and create clarity across all levels of the organization

Skills

• Experience with recruiting program management workstreams through different stages of recruiting evolution and hypergrowth
• Background in recruiting, talent operations, or HR program design
• Familiarity with technical hiring, especially in AI, engineering, or product domains
• You use Notion and love it — you get what we're building

Nice to have

• Experience with AI and machine learning
• Experience with AI and machine learning in the context of recruiting and talent acquisition
• Experience with AI and machine learning in the context of engineering and product domains

What You'll Achieve

The scope of this role will evolve with the team's highest priorities. Some examples of what you might work on:

• Interviewer systems and efficacy
• Interviewer pool health
• Recruiting team onboarding and enablement
• Specialty hiring programs
• Cross-functional playbooks and infrastructure

Qualifications

• 5+ years of relevant experience in program management, recruiting operations, or a highly cross-functional role in a fast-moving environment
• High agency — you move fast, take ownership end-to-end, and don't wait for perfect information or explicit direction to get started
• A builder mentality — you're most energized when creating something new or improving something that doesn't yet work well
• Strong project management skills — you can lead complex initiatives from scoping through execution, managing stakeholders, timelines, and competing priorities along the way; you're equally comfortable driving short-term sprints and stewarding long-range programs that evolve over months or years
• Comfort with ambiguity and complexity — you don't need everything defined to start moving, and you know how to create structure where it's needed
• Pioneering ability to operate with discretion and high judgment on sensitive or high-profile work
• Strong analytical instincts — you use data to evaluate program health, spot patterns, and make informed decisions
• Outstanding written and verbal communication — you tailor your message to the audience and create clarity across all levels of the organization
• Experience with recruiting program management workstreams through different stages of recruiting evolution and hypergrowth
• Background in recruiting, talent operations, or HR program design
• Familiarity with technical hiring, especially in AI, engineering, or product domains
• You use Notion and love it — you get what we're building