Recruiting Associate

About the role

Primarily, you like to make great things with passionate colleagues. You are someone who likes to own outcomes, not only inputs. You’re motivated by having responsibility and accountability. You’re eager to do the work, big and small. You’re energized by creating order, helping teams move faster, and giving candidates a thoughtful, organized experience. You enjoy being the person who keeps many moving pieces on track, whether that means coordinating interviews, following up on feedback, preparing candidate materials, or making sure the right people have the right information at the right time. You’re motivated by the question, “How can I make this smoother?” and you have a track record of improving processes, communication, and follow through. You care about details because you know they shape the candidate experience and the hiring team’s ability to make good decisions.

We are less concerned with the number of years you’ve spent in recruiting than with the ownership, judgment, and organization you bring to the work. You believe exceptional hiring is one of the highest leverage activities inside a company, and you want to help build the systems that make great hiring possible.

Responsibilities

• Own interview coordination across priority searches, including scheduling, rescheduling, calendar logistics, interviewer reminders, candidate communications, and follow ups
• Create a polished, responsive, and thoughtful candidate experience from first interview through final stage
• Partner with recruiters, hiring managers, and external search partners to keep active searches organized and moving quickly
• Maintain accurate candidate, job, stage, and interview data in Ashby
• Help prepare interview plans, candidate packets, scorecard reminders, hiring manager updates, and weekly search health materials
• Track recruiting process blockers, delayed feedback, scheduling issues, and next steps
• Support weekly search health meetings by helping prepare agendas, notes, action items, and follow ups
• Help create and improve recruiting workflows, templates, checklists, documentation, and reporting
• Support offer and onboarding logistics in partnership with the People team as needed
• Serve as a trusted operational partner to candidates, interviewers, recruiters, hiring managers, and company leaders

Requirements

• 1 to 3 plus years of recruiting coordination, talent coordination, People Operations, executive assistant, operations, or other high volume coordination experience
• Excellent written and verbal communication. You can represent Roboflow thoughtfully with candidates and internal partners
• Strong attention to detail and ability to manage many moving pieces without dropping balls
• Comfortable working across calendars, time zones, competing priorities, and last minute changes
• High ownership and follow through. When something is unclear or blocked, you proactively drive it forward
• Strong judgment around candidate experience, confidentiality, urgency, and internal communication
• Bias toward speed and clarity. You move quickly while keeping people aligned
• Comfortable reminding busy people to provide feedback, make decisions, and keep processes moving
• Experience with ATS workflows or recruiting tools such as Ashby, Greenhouse, Lever, GoodTime, Calendly, or similar systems
• Comfortable creating lightweight processes without making things bureaucratic
• Curious about technology and excited to help build a company at the center of AI and computer vision
• Comfortable operating with autonomy and accountability

Benefits

• Equity in the company so we’re all invested in the future of computer vision
• $4,000 per year Travel Stipend to work alongside other Roboflowers anywhere, anytime
• $350 per month Productivity Stipend for things like high speed internet or coworking space
• Up to 100% coverage of health insurance for you and your family
• Remote first and flexible schedule
• Unlimited PTO, with a 2 week annual minimum
• 12 weeks parental leave

Pay

The target base compensation for this role is $75,000 to $95,000, with additional equity compensation. Compensation, title calibration, and scope of ownership will be determined based on demonstrated capability, expected impact, and the needs of the business.

Schedule

Roboflow’s team is distributed across the world. You can work from one of our Hubs (New York City, San Francisco, Brazil, Singapore), work from home, coworking spaces, or relocate with a relocation bonus. We provide opportunities and resources to work in person with other team members as much as you'd like.