Recreation Events Coordinator

About the Role

Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others and contribute to the development of one of the fastest-growing communities in the nation. Recognized on the Top Workplaces USA list by USA TODAY, our team is dedicated to making McKinney one of the best places to work, live, and raise a family.

Under the general supervision of the Recreation & Events Supervisor, this position is responsible for planning, coordinating, and implementing assigned City-sponsored special events, festivals, ceremonies, races, and community engagement activities. This role supports comprehensive event plans that enhance community engagement and the overall guest experience while ensuring events are safe, successful, and well executed. The position requires flexibility to work evenings, weekends, holidays, and extended hours as needed to support event operations.

Responsibilities

• Manage assigned components of the overall development, planning, coordination, and implementation of events for the City of McKinney Parks and Recreation.
• Assist with sponsorship asset and benefit proposals/agreements.
• Implement, develop, recommend, and coordinate administrative tasks and procedures in event management, including pre- and post-event planning.
• Work with Communications/Marketing team to ensure appropriate branding and messaging objectives are met, and provide information for website, promotional literature, and social media for all events.
• Provide a consistent positive experience for all attendees and vendors.
• Develop, administer, monitor, and coordinate budgets for assigned events; purchase equipment and supplies.
• Assist in developing and maintaining timelines for assigned event duties.
• Prepare requisitions and oversee procurement for supplies and equipment related to event production.
• Assist with RFP/RFQs for all necessary contracts related to special events.
• Attend city-sponsored events during evenings, weekends, and holidays while maintaining a calm, professional demeanor in fast-paced and high-pressure environments.
• Compile, analyze, and maintain event and contact databases, and a variety of internal and external reports using multiple software applications.
• Coordinate and support City-sponsored special events, festivals, ceremonies, races, and community engagement activities by collaborating with City departments, vendors, and community partners.
• Coordinate special event rentals, including calendar management, inquiries, scheduling, and logistics, under the direction of the Special Events Supervisor.
• Comply with all written City policies and procedures and assigned work schedules while maintaining reliable attendance.
• Perform other duties as assigned or directed.

General Expectations for All Employees

• Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
• Contribute to a positive work culture.
• Maintain regular and reliable attendance.
• Assess your work performance or the work performance of the team.
• Contribute to the development of others and/or the working unit or overall organization.
• Work as part of a team, demonstrate team skills, and perform a fair share of team responsibilities.
• Continuously learn and develop through internal and external training opportunities, and encourage subordinates to do the same.

Requirements

• Bachelor’s degree in Parks and Recreation, Event Management, Hospitality Management, Public Administration, Business Administration, Communications, Tourism, or a closely related field, supplemented by two (2) years of event management and sales in a multi-purpose/use facility, event planning, hospitality, and sales management.
• Must be available to work evenings, weekends, holidays, and extended hours as required.
• Must pass a drug screen and background check.
• Must have a Class C Texas Driver’s License.

Skills

• Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
• Effective communication with peers, supervisors, subordinates, and the public.
• Ability to produce desired work outcomes, including quality, quantity, and timeliness.
• Ability to plan and organize work, time, and resources.
• Knowledge of Microsoft Office and database management.
• Ability to work in a team environment and treat co-workers, subordinates, and customers with respect.
• Ability to multi-task in a fast-paced environment and provide excellent customer service.
• Build professional relationships with internal staff and customers.
• Flexibility and adaptability, especially during times of change.
• Effective oral and written communication skills.

Physical Demands & Work Environment

Work is performed in a combination of office and outdoor environments with light to occasionally moderate physical effort. Some tasks require visual and sound perception and discrimination, as well as oral communication ability. Must be able to lift up to 50 pounds. Essential functions may occasionally be performed with exposure to adverse environmental conditions.