Records Supervisor (63017)

We are seeking a detail-oriented and experienced Records Supervisor to lead our Student Records Department. This position ensures the accuracy, integrity, and confidentiality of student records while supervising records staff and maintaining compliance with U.S. Department of Labor (USDOL) and Job Corps requirements.

Schedule

Monday–Friday, 8:00 AM–5:00 PM

Responsibilities

• Supervise, train, and support Records Department staff.
• Maintain accurate and confidential student records and schedules.
• Ensure compliance with USDOL, Job Corps, OASIS, CIS, and privacy regulations.
• Oversee student reporting, attendance, enrollment, leave, pay, and travel records.
• Serve as the Center Accountability Officer, ensuring accurate student accountability documentation.
• Analyze records data and prepare required reports.
• Assist students with records, pay, leave, schedules, and travel questions.
• Promote excellent customer service and collaborate with all departments to support student success.
• Perform other duties as assigned.

Requirements

• Associate's Degree from an accredited school (required). Bachelor's degree preferred.
• Two years of related supervisory experience in records keeping, administrative support, and electronic records (preferred).
• Computer literacy and proficiency in spreadsheet and word processing applications (required).
• The Associate's Degree requirement may be substituted with a high school diploma and five years of Job Corps records management experience.

Skills

• Supervisory experience preferred.
• Strong organizational, communication, and leadership skills.
• Experience with records management, data accuracy, and confidentiality.
• Proficiency with computer systems and Microsoft Office.
• Ability to manage multiple priorities while ensuring compliance and quality service.

What We're Looking For

The ideal candidate is:

• Highly organized and detail-oriented.
• A strong leader who motivates and develops staff.
• Committed to accuracy, compliance, and confidentiality.
• Customer-focused with excellent communication skills.
• Able to build collaborative relationships across departments.
• Dedicated to supporting student success through quality service.