Records Retention Specialist
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate: Introduction, Overview, About You, etc? Actually we need to keep substantive content. The posting includes Introduction (company description) – that's probably boilerplate? It's generic but maybe considered company overview; but we can keep as prose? The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The Introduction is not exactly boilerplate but it's generic company description; but it's substantive? Might be considered fluff but not prohibited. However we can keep as
. Overview: "This role is essential for ensuring that an organization's records are managed effectively throughout their lifecycle, supporting compliance and operational efficiency." That's substantive. Then "How You'll Make An Impact" with bullet list of duties. That's responsibilities. Then "About You" with Required and Preferred sections. Then "Compensation And Benefits" with bullet list of benefits. Also there is a line: "Competitive compensationComprehensive benefits programs designed to support your well-being Career development opportunities and ongoing learning A collaborative, people-first culture with accessible leadership The opportunity to do meaningful work with global reach and local impact". That's benefits. Also "At Gallagher, we are dedicated to building an inclusive and authentic workplace..." is EEO boilerplate; remove. Also "If your past experience doesn’t align perfectly..." is maybe not needed? It's about Talent Community; could be considered application instruction? Probably remove. Also "At times, we will consider transferable skills from previous roles." Might be kept? It's generic but maybe keep? Might be considered fluff. Safer to remove as it's not specific duty/requirement. Also "Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)" remove.
We need sections: About the role (maybe Overview?), Responsibilities (How You'll Make An Impact), Requirements (Education, Experience), Qualifications (maybe Certifications?), Skills (list of skills), Benefits (Compensation And Benefits). Pay and Schedule only if present; not present, so omit.
We must not create sections with filler. So include only those with content.
Let's extract content:
Overview: "This role is essential for ensuring that an organization's records are managed effectively throughout their lifecycle, supporting compliance and operational efficiency." That's prose; could be under About the role.
Responsibilities (How You'll Make An Impact): list items:
- Retention Policy Development: Assist in the development and implementation of records retention policies and schedules that comply with legal and regulatory requirements.
- Records Analysis: Analyze records to determine their value and appropriate retention periods, ensuring alignment with organizational needs and compliance standards.
- Compliance Monitoring: Monitor and ensure compliance with records retention policies and procedures across the organization.
- Data Management: Maintain accurate records of retention schedules and ensure that records are archived or disposed of in a timely and secure manner.
- Audit Support: Support internal and external audits by providing necessary documentation and information related to records retention.
- Training and Guidance: Provide training and guidance to staff on records retention policies and best practices.
- Collaboration: Work closely with legal, compliance, and IT departments to ensure records retention practices support organizational goals and legal requirements.
- Reporting: Prepare reports on records retention activities, compliance status, cost savings, disposition reports, and areas for improvement.
These are duties; we can put under
Responsibilities
with - .
Requirements: Education: Bachelor’s degree in information management, library science, business administration, or a related field. Experience: 5 years experience in records management, data management, or a related field is preferred. (Note: "preferred" but still requirement? We'll treat as requirement.)
Qualifications: maybe Certifications: Certifications such as Certified Records Manager (CRM) or Information Governance Professional (IGP) are beneficial. Also maybe "Preferred" includes certifications. Could be under Qualifications.
Skills: list: Strong analytical and organizational skills, with attention to detail. Proficiency in records management software and tools. Knowledge: Understanding of records retention laws and regulations, such as GDPR, HIPAA, or other relevant standards. Strong communication and interpersonal skills. Ability to work independently and collaboratively within a team. High ethical standards and a commitment to maintaining confidentiality. Problem-solving skills and the ability to adapt to changing regulatory environments. Working knowledge of Iron Mountain Connect is a plus. Attentive to detail, excellent verbal communication, follows instructions well, ability to work under pressure and as part of a team, as well as to be adaptable and flexible.
We need to deduplicate: "Attentive to detail" duplicates attention to detail; "excellent verbal communication" duplicates communication; "ability to work under pressure and as part of a team" duplicates ability to work independently and collaboratively within a team; "as well as to be adaptable and flexible" duplicates ability to adapt to changing regulatory environments? Slightly different. We'll keep but maybe combine? But we must preserve ALL substantive information; do not invent or summarize away detail. So we should keep each distinct statement, even if similar. However we can keep them as separate list items; duplication is okay as it's from source.
Benefits: list items from "Compensation And Benefits": "Competitive compensation", "Comprehensive benefits programs designed to support your well-being", "Career development opportunities and ongoing learning", "A collaborative, people-first culture with accessible leadership", "The opportunity to do meaningful work with global reach and local impact". Also maybe "For more information, visit our Benefits page." That's a link; we can drop as application instruction? It's not a benefit; maybe remove.
Also there is "At Gallagher, we believe supporting our colleagues goes far beyond the role itself." That's fluff; maybe remove as not specific benefit.
We'll create Benefits section with those bullet points.
Now we need to output HTML fragment only.
Structure:
About the role
This role is essential for ensuring that an organization's records are managed effectively throughout their lifecycle, supporting compliance and operational efficiency.
Responsibilities
- Retention Policy Development: Assist in the development and implementation of records retention policies and schedules that comply with legal and regulatory requirements.
- Records Analysis: Analyze records to determine their value and appropriate retention periods, ensuring alignment with organizational needs and compliance standards.
- Compliance Monitoring: Monitor and ensure compliance with records retention policies and procedures across the organization.
- Data Management: Maintain accurate records of retention schedules and ensure that records are archived or disposed of in a timely and secure manner.
- Audit Support: Support internal and external audits by providing necessary documentation and information related to records retention.
- Training and Guidance: Provide training and guidance to staff on records retention policies and best practices.
- Collaboration: Work closely with legal, compliance, and IT departments to ensure records retention practices support organizational goals and legal requirements.
- Reporting: Prepare reports on records retention activities, compliance status, cost savings, disposition reports, and areas for improvement.
Requirements
- Education: Bachelor’s degree in information management, library science, business administration, or a related field.
- Experience: 5 years experience in records management, data management, or a related field is preferred.
Qualifications
- Certifications: Certifications such as Certified Records Manager (CRM) or Information Governance Professional (IGP) are beneficial.
Skills
- Strong analytical and organizational skills, with attention to detail.
- Proficiency in records management software and tools.
- Knowledge: Understanding of records retention laws and regulations, such as GDPR, HIPAA, or other relevant standards.
- Strong communication and interpersonal skills.
- Ability to work independently and collaboratively within a team.
- High ethical standards and a commitment to maintaining confidentiality.
- Problem-solving skills and the ability to adapt to changing regulatory environments.
- Working knowledge of Iron Mountain Connect is a plus.
- Attentive to detail, excellent verbal communication, follows instructions well, ability to work under pressure and as part of a team, as well as to be adaptable and flexible.
Benefits
- Competitive compensation
- Comprehensive benefits programs designed to support your well-being
- Career development opportunities and ongoing learning
- A collaborative, people-first culture with accessible leadership
- The opportunity to do meaningful work with global reach and local impact
We should not include Pay or Schedule sections.
Check for any leftover boilerplate: removed Introduction paragraph? We didn't include the introductory fluff about Gallagher community. That's okay; we removed it as not required? The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The Introduction is not exactly those but could be considered generic company description; but we might keep it as About the role? However we already have About the role with overview. The Introduction is separate; we could incorporate it into About the role as extra prose. But we already have a short overview; we could add the Introduction as additional paragraph under About the role. The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. The Introduction is substantive about company culture; maybe we should keep it. However the instruction also says "Prefer a few substantive sections over many thin ones." Adding that may be okay.
We could add a paragraph under About the role: "Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what’s right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you’ll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we’re better together. Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you’ll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you’re encouraged to be yourself, supported to succeed, and inspired to keep learning. That’s what it means to live The Gallagher Way."
That's a lot of prose; but it's substantive. Should we keep? The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. This is not those. So we should keep it.
Thus About the role section will have two paragraphs: the overview and the introduction.
We need to ensure we don't repeat job title as heading; we aren't.
Now check for any other sections: "Compensation And Benefits" we already captured.
Check for any other specifics like "At times, we will consider transferable skills from previous roles." That's not a specific requirement; maybe we could keep under Requirements? It's a statement about consideration; could be considered a requirement? It's more like a note. Might be considered fluff but it's substantive about hiring practice. Could be included under Requirements as a note. But we might omit to avoid thin section? It's a single line; could be included as a list item under Requirements. However it's not a requirement per se; it's a consideration. The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. So we should keep it. Where to put? Could be under Requirements as an additional bullet: "At times, we will consider transfer
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate: Introduction, Overview, About You, etc? Actually we need to keep substantive content. The posting includes Introduction (company description) – that's probably boilerplate? It's generic but maybe considered company overview; but we can keep as prose? The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The Introduction is not exactly boilerplate but it's generic company description; but it's substantive? Might be considered fluff but not prohibited. However we can keep as
. Overview: "This role is essential for ensuring that an organization's records are managed effectively throughout their lifecycle, supporting compliance and operational efficiency." That's substantive. Then "How You'll Make An Impact" with bullet list of duties. That's responsibilities. Then "About You" with Required and Preferred sections. Then "Compensation And Benefits" with bullet list of benefits. Also there is a line: "Competitive compensationComprehensive benefits programs designed to support your well-being Career development opportunities and ongoing learning A collaborative, people-first culture with accessible leadership The opportunity to do meaningful work with global reach and local impact". That's benefits. Also "At Gallagher, we are dedicated to building an inclusive and authentic workplace..." is EEO boilerplate; remove. Also "If your past experience doesn’t align perfectly..." is maybe not needed? It's about Talent Community; could be considered application instruction? Probably remove. Also "At times, we will consider transferable skills from previous roles." Might be kept? It's generic but maybe keep? Might be considered fluff. Safer to remove as it's not specific duty/requirement. Also "Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)" remove. We need sections: About the role (maybe Overview?), Responsibilities (How You'll Make An Impact), Requirements (Education, Experience), Qualifications (maybe Certifications?), Skills (list of skills), Benefits (Compensation And Benefits). Pay and Schedule only if present; not present, so omit. We must not create sections with filler. So include only those with content. Let's extract content: Overview: "This role is essential for ensuring that an organization's records are managed effectively throughout their lifecycle, supporting compliance and operational efficiency." That's prose; could be under About the role. Responsibilities (How You'll Make An Impact): list items: - Retention Policy Development: Assist in the development and implementation of records retention policies and schedules that comply with legal and regulatory requirements. - Records Analysis: Analyze records to determine their value and appropriate retention periods, ensuring alignment with organizational needs and compliance standards. - Compliance Monitoring: Monitor and ensure compliance with records retention policies and procedures across the organization. - Data Management: Maintain accurate records of retention schedules and ensure that records are archived or disposed of in a timely and secure manner. - Audit Support: Support internal and external audits by providing necessary documentation and information related to records retention. - Training and Guidance: Provide training and guidance to staff on records retention policies and best practices. - Collaboration: Work closely with legal, compliance, and IT departments to ensure records retention practices support organizational goals and legal requirements. - Reporting: Prepare reports on records retention activities, compliance status, cost savings, disposition reports, and areas for improvement. These are duties; we can put under
Responsibilities
with- .
Requirements: Education: Bachelor’s degree in information management, library science, business administration, or a related field. Experience: 5 years experience in records management, data management, or a related field is preferred. (Note: "preferred" but still requirement? We'll treat as requirement.)
Qualifications: maybe Certifications: Certifications such as Certified Records Manager (CRM) or Information Governance Professional (IGP) are beneficial. Also maybe "Preferred" includes certifications. Could be under Qualifications.
Skills: list: Strong analytical and organizational skills, with attention to detail. Proficiency in records management software and tools. Knowledge: Understanding of records retention laws and regulations, such as GDPR, HIPAA, or other relevant standards. Strong communication and interpersonal skills. Ability to work independently and collaboratively within a team. High ethical standards and a commitment to maintaining confidentiality. Problem-solving skills and the ability to adapt to changing regulatory environments. Working knowledge of Iron Mountain Connect is a plus. Attentive to detail, excellent verbal communication, follows instructions well, ability to work under pressure and as part of a team, as well as to be adaptable and flexible.
We need to deduplicate: "Attentive to detail" duplicates attention to detail; "excellent verbal communication" duplicates communication; "ability to work under pressure and as part of a team" duplicates ability to work independently and collaboratively within a team; "as well as to be adaptable and flexible" duplicates ability to adapt to changing regulatory environments? Slightly different. We'll keep but maybe combine? But we must preserve ALL substantive information; do not invent or summarize away detail. So we should keep each distinct statement, even if similar. However we can keep them as separate list items; duplication is okay as it's from source.
Benefits: list items from "Compensation And Benefits": "Competitive compensation", "Comprehensive benefits programs designed to support your well-being", "Career development opportunities and ongoing learning", "A collaborative, people-first culture with accessible leadership", "The opportunity to do meaningful work with global reach and local impact". Also maybe "For more information, visit our Benefits page." That's a link; we can drop as application instruction? It's not a benefit; maybe remove.
Also there is "At Gallagher, we believe supporting our colleagues goes far beyond the role itself." That's fluff; maybe remove as not specific benefit.
We'll create Benefits section with those bullet points.
Now we need to output HTML fragment only.
Structure:
About the role
This role is essential for ensuring that an organization's records are managed effectively throughout their lifecycle, supporting compliance and operational efficiency.
Responsibilities
- Retention Policy Development: Assist in the development and implementation of records retention policies and schedules that comply with legal and regulatory requirements.
- Records Analysis: Analyze records to determine their value and appropriate retention periods, ensuring alignment with organizational needs and compliance standards.
- Compliance Monitoring: Monitor and ensure compliance with records retention policies and procedures across the organization.
- Data Management: Maintain accurate records of retention schedules and ensure that records are archived or disposed of in a timely and secure manner.
- Audit Support: Support internal and external audits by providing necessary documentation and information related to records retention.
- Training and Guidance: Provide training and guidance to staff on records retention policies and best practices.
- Collaboration: Work closely with legal, compliance, and IT departments to ensure records retention practices support organizational goals and legal requirements.
- Reporting: Prepare reports on records retention activities, compliance status, cost savings, disposition reports, and areas for improvement.
Requirements
- Education: Bachelor’s degree in information management, library science, business administration, or a related field.
- Experience: 5 years experience in records management, data management, or a related field is preferred.
Qualifications
- Certifications: Certifications such as Certified Records Manager (CRM) or Information Governance Professional (IGP) are beneficial.
Skills
- Strong analytical and organizational skills, with attention to detail.
- Proficiency in records management software and tools.
- Knowledge: Understanding of records retention laws and regulations, such as GDPR, HIPAA, or other relevant standards.
- Strong communication and interpersonal skills.
- Ability to work independently and collaboratively within a team.
- High ethical standards and a commitment to maintaining confidentiality.
- Problem-solving skills and the ability to adapt to changing regulatory environments.
- Working knowledge of Iron Mountain Connect is a plus.
- Attentive to detail, excellent verbal communication, follows instructions well, ability to work under pressure and as part of a team, as well as to be adaptable and flexible.
Benefits
- Competitive compensation
- Comprehensive benefits programs designed to support your well-being
- Career development opportunities and ongoing learning
- A collaborative, people-first culture with accessible leadership
- The opportunity to do meaningful work with global reach and local impact