Records and Evidence Technician

About the role

The Records and Evidence Technician supports the daily operations of the property room by receiving, securing, and releasing police records, property, and evidence. This position ensures the integrity of records management and chain of custody in compliance with departmental policies, court requirements, and applicable laws. The technician responds to requests from law enforcement personnel, prosecutors, courts, and the public while safeguarding confidential information.

Responsibilities

• Prepare and process all public safety data information including proper classification of police incident reports and distribution of case files to proper agencies and personnel.
• Provide professional customer service to the public and personnel regarding law enforcement information pertinent to the Blaine Police Department.
• Prepare and enter criminal justice reports into state and county computer systems.
• Audit as requested or appropriate, ensuring completeness and accuracy.
• Update and/or maintain data in various database systems, ensuring completeness and accuracy.
• Provide assistance to co-workers to ensure continual and proper workflow.
• Perform computer operation activities, e.g., assist as clerical back-up in word processing.
• Receive and route calls and visitors.
• Provide information, explanations, and assistance to the public and other employees.
• Perform other duties as assigned.

Requirements

• High School Diploma or GED equivalent.
• Minnesota Criminal Justice Information Systems (CJIS) Certification or the ability to obtain within six (6) months of employment. All associated costs will be covered.
• Two (2) years of administrative experience with a police department OR four (4) years of administrative experience with the city of Blaine.
• Advanced administrative training from a business college or vocational institution.
• MN Data Practices Act experience.

Qualifications

• Professional ability to perform clerical work requiring confidentiality, concentration, organization, and judgement in interpreting practices and procedures to meet problems.
• Knowledge of record management, record retention, and Laserfiche techniques.
• Skilled in dealing with hostile or upset customers.
• Ability to maintain confidentiality.
• Ability to maintain professionalism in stressful situations.
• Proficiency in the operation of Microsoft Office software, or similar, and other office machines and equipment.
• Ability to communicate effectively, in English, both verbally and in writing.
• Ability to spell and punctuate proficiently.
• Ability to work with others, including co-workers or members of the public, in a professional and courteous manner.
• Ability to multi-task in stressful situations.