Reconciliation Specialist

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

About the role

This position will reconcile national agreement incentive purchases for EMCOR, quarterly and/or yearly by communicating with EMCOR operating companies regarding vendor reports and/or invoices submitted and resolving any discrepancies.

Responsibilities

• Reconcile national agreement incentive purchases for EMCOR quarterly and/or yearly
• Work with EMCOR companies and national suppliers to resolve reporting discrepancies to finalize reconciliation and ensure correct incentive is collected
• Revise and update quarterly National Purchasing input reports and inform EMCOR operating companies of new or cancelled agreements
• Communicate with companies to understand and accurately submit quarterly required documentation
• Prepare quarterly mailing to all EMCOR operating companies regarding new or cancelled agreements as well as any changes
• Update the Vendor database, summary sheets, and electronic binder relating to national agreements to include creating PDFs
• Submit updates to EMCOR Marketing for National Agreements SharePoint site to upload
• Create and maintain national agreement vendor files
• Assist with breakdown of submitted quarterly documentation from EMCOR companies to prepare for reconciliation
• Other duties as assigned

Requirements

• Proficient in Microsoft Excel, Word, and PowerPoint as well as Adobe Pro
• Microsoft Access experience preferred
• Attention to detail; Highly organized
• Ability to multi-task
• Excellent communication skills (written and verbal)
• Self-starter/motivated and a strong work ethic
• Team Player
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Benefits

We offer employees a competitive salary and benefits package.