Receptionist, Sheepshead Bay Cornerstone

Essential Duties and Responsibilities

• Provide administrative and clerical support to ensure the smooth operations of all departments.
• Answer and screen incoming telephone calls.
• Direct callers and general voicemail messages to the appropriate personnel.
• Afford assistance to non-clerical staff with clerical work (i.e., data collection and data verification).
• Maintain professional relationships with clients and client confidentiality.
• Pursue Universal Precautions/Standard Protocol & Procedures.
• Comply with any and all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable health information.
• Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel.
• Provide callers with answers to questions about the organization (i.e.-address, fax #, directions, etc.).
• Compose, type and send general correspondence, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc.).
• Copy, collate and file correspondence and various documents weekly.
• Organize and maintain filing system(s).
• Cook up, schedule and prepare meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
• Record, type and distribute minutes of meetings.
• Enter data into automated management information system.
• Ensure all agency forms, staff directory, and profiles are updated weekly.
• Ensure that fax and copy machines are in working condition.
• Monitor, troubleshoot, and track all office equipment maintenance issues.
• Schedule all office equipment repairs, and servicing as needed.
• Prepare, submit and track all MIS requests for assistance.
• Post, monitor and secure information on all employee and/or client bulletin boards.
• Collect and track employee time and attendance/vacation/comp-time and record into log.
• Provide purchasing/procurement support (i.e.-reconcile purchase orders and invoices).
• Order, receive, track, store and distribute office supplies.
• Afford administrative support to upper management staff (EVP, SVP, VP, SPD, PD, APD, SPM, PM).
• Arrange and coordinate travel schedules and reservations and prepare travel vouchers.
• Update appointment calendars.