Receptionist – Part Time

About the role

Baldwin Management, LLC is seeking a reliable and professional Part-Time Administrative Assistant to support daily office operations. This entry-level role is ideal for someone organized, personable, and detail-oriented who enjoys working in a client-facing environment. The Administrative Assistant will play a key role in maintaining a welcoming office atmosphere while ensuring smooth administrative and clerical support.

Schedule

Thursdays & Fridays, 10:00 AM – 4:00 PM

Responsibilities

• Answer and direct incoming phone calls in a professional manner
• Greet clients and visitors, ensuring a positive and welcoming experience
• Prepare and maintain meeting rooms for client appointments
• Print and organize documents for meetings and internal use
• Receive, sort, and distribute incoming mail and deliveries
• Perform general clerical duties such as filing, scanning, copying, and data entry
• Assist with basic administrative tasks to support office operations
• Maintain cleanliness and organization of common office areas

Requirements

• High school diploma or equivalent required
• Strong communication and interpersonal skills
• Professional demeanor with a client-service mindset
• Basic computer proficiency (Microsoft Office, email, printing/scanning)
• Strong organizational skills and attention to detail
• Ability to handle multiple tasks and prioritize effectively
• Reliable, punctual, and able to work independently

Preferred Attributes

• Friendly and approachable personality
• Willingness to learn and take initiative
• Ability to maintain confidentiality and professionalism at all times

Why Join Baldwin Management, LLC

At Baldwin Management, we foster a professional, team-oriented environment where every role contributes to delivering a high-quality client experience. This position offers a great opportunity to gain hands-on administrative experience in a collaborative office setting.