Receptionist, FT

Essential Duties and Responsibilities

• Support the school’s spiritual and pastoral mission
• Abide by Catholic principles in the teacher’s professional and private life
• Foster communication and collaborate with office staff and faculty
• Answer and handle incoming telephone calls professionally and courteously
• Distribute mail daily; perform mailings as necessary
• Maintain sign-in logs as necessary including records
• Prioritize, coordinate, and schedule calendar requests; ensure accuracy of the calendar
• Handle incoming calls and visitors; screen and handle requests for information
• Be knowledgeable of school rules and school/church events
• Accurately and on a timely basis, handle all correspondence, incoming and outgoing; maintain files and other documentation
• Provide necessary staff support to parish staff and others as requested
• Collect, maintain, and make all deposits of funds received utilizing the school database management system
• Accurately and on a timely basis, handle all correspondence, incoming and outgoing; maintain files and other documentation
• Print reports as needed
• Receive payments, notes, scrip orders, etc. and disseminate to appropriate personnel
• Retrieve phone messages
• Administer tardy/admit slips to students
• Maintain and update information in student information system
• Absorb support to school personnel as necessary
• Perform other duties as assigned

Basic Qualifications

• Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic School
• If Catholic, must be in communion with the Church
• Excellent communications skills, verbal and written
• Excellent human relations and interpersonal skills
• Exercise courtesy to fellow employees, parents, parishioners and the public
• Self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency
• Ability to maintain confidentiality of student and parent information
• Ability to work collaboratively in a team environment; punctuality is a must at all times; weekend and overtime work may be required
• Proficiency in computer technology to include word-processing, spreadsheets and internet research; minimum typing skill of 40 WPM
• Professional bearing; clean and neat personal appearance
• Must successfully pass a background, criminal history, and credit history check
• Must complete Protecting God’s Children (PGC) workshop prior to employment
• High School Graduate or equivalent
• 3 years’ experience as a receptionist in a small, medium or large firm or equivalent experience

Physical/Mental Requirements

• Requires coordination and manual dexterity, normal mental and visual ability
• Able to lift as required in a normal office environment
• Required Activities: Walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; and keyboarding