Receptionist / Facilities Assistant - Grand Rapids, MI
About the role
This job is part of the WorkplaceExperience function. They are responsible for providing world-class customerservice to the clients and visitors of a designated building.
Responsibilities
- First point of contact for all those entering the facility.
- Greet them with a friendly and welcoming demeanor.
- Issue visitor and parking passes and follow security protocols.
- Make a memorable first impression by answering the telephone in a professional manner.
- Create presentations and speak to various-sized groups.
- Arrange and confirm recreational, dining, and business activities on behalf of the requestor.
- Manage janitorial or maintenance work orders as needed.
- Coordinate and execute workplace services including mail, office supply services, and onboarding.
- Acknowledge inquiries or complaints from employees, guests, and co-workers.
- Provide solutions in a professional customer service-driven manner.
- Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies.
- Follow property-specific security and emergency procedures.
- Notify appropriate parties to ensure the safety of all individuals in the building.
- Cookordination with vendors who supply services or goods to the workplace.
- Explain detailed and/or complicated information within the team.
- Follow specific directions as given by the manager.
Requirements
- A High School Diploma or GED.
- Up to 2 years of job-related experience.
- Ability to follow basic work routines and standards in the application of work.
- Communication skills to exchange straightforward information.
- Working knowledge of Microsoft Office products.
Qualifications
- Strong organizational skills with an inquisitive mindset.
Skills
- Customer service skills.
- Microsoft Office proficiency.
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