Receptionist

About the role

A Receptionist is needed for a fast-paced work environment to provide administrative support to the dealership. This includes various administrative activities such as processing payments, maintaining cash schedules, and occasional accounting duties.

Responsibilities

• Greets showroom customers and determines the nature of their visit.
• Directs customers to the correct department, notifies the appropriate person that a customer is waiting, and introduces the customer to a salesperson.
• Answers incoming phone calls. Directs caller to appropriate department or individual or takes a thorough message.
• Communicates with callers and visitors in a professional, friendly, and efficient manner.
• Communicates messages to the appropriate parties in a timely manner.
• Types memos, correspondence, reports, and other documents.
• Affords assistance to service customers during the morning and evening service rush whenever possible.
• Affords assistance with clerical duties as requested.
• Maintains a professional appearance.
• Operates as a liaison between the parts and accounting departments, including resolving discrepancies between vendor invoices and warehouse records, freight charges, and similar issues.
• Accurately research discrepancies in the parts inventory system, including communication with parts management and warehouse managers, coordination with accounts payable personnel, and others within the company.
• Provides proper accounting/coding for parts and freight invoices.
• Maintains accurate records of details performed.

Qualifications

• Detail oriented, highly organized, and motivated to provide great customer service.
• Requires a strong sense of urgency.
• Computer skills and accounting knowledge are required.
• Organized, dependable, and accurate.
• Minimum of 3 years of accounts receivable scheduling, and general office experience.
• Industry experience a plus.
• General computer knowledge.
• High School Diploma preferred.
• Requires good verbal and written skills. Must be able to effectively communicate at all levels of the organization.
• Solid basic math and Microsoft Excel skills required.
• Basic reasoning ability and good conflict management skills.
• Valid Drivers’ License.

Benefits

• Competitive salary.
• 401k with employer match (after 3 months of employment).
• Medical, dental, and vision insurance.
• Employer paid STD and Basic life.
• Optional life and LTDF.
• Flexible Spending Account.
• PTO – Paid Time Off program.
• Career Advancement Opportunities.

Pay

N/A

Schedule

N/A

Skills

N/A

Benefits

• Medical, dental, and vision insurance.
• Employer paid STD and Basic life.
• Optional life and LTDF.
• Flexible Spending Account.
• Paid Time Off program.

Company

Vanguard Truck Centers owns and operates full service commercial truck centers in the United States. Our unique footprint allows us to provide a diverse range of products and services across many industries, and across the country. Vanguard Truck Centers is a Successful Company that is Growing and Profitable.

Equal Opportunity Employer

Vanguard Truck Centers affords equal employment opportunity to all qualified employees and applicants for employment and will prohibit discrimination because of race, color, sex, religion, nation of origin, age, handicap or veteran status.