Receptionist

Position Overview

Our client is seeking a friendly, professional, and dependable Receptionist to serve as the first point of contact for visitors, employees, and guests. This role is responsible for managing front desk operations, handling incoming calls, providing administrative support, and maintaining a welcoming and organized office environment. The ideal candidate is customer-service oriented, highly organized, and enjoys interacting with people in a professional setting.

Key Responsibilities

• Front Desk Reception
• Greet visitors, employees, and guests in a professional and welcoming manner.
• Serve as the primary point of contact for the office.
• Manage visitor check-in procedures and provide general assistance as needed.
• Maintain a clean, organized, and professional reception area.
• Phone Coverage
• Answer and direct incoming calls to the appropriate departments or individuals.
• Provide basic information and assistance to callers.
• Take and relay messages accurately and promptly.
• Administrative Support
• Cook up calendars and assist with meeting scheduling.
• Provide general administrative support to office staff and leadership.
• Absorb and prepare documents, enter data, and handle office correspondence.
• Support special projects and day-to-day office operations as needed.
• Office Operations
• Assist with mail distribution and office logistics.
• Maintain office supplies and support overall office organization.
• Help ensure smooth daily operations and a positive experience for employees and visitors.

Qualifications

• Previous administrative, receptionist, or customer service experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong computer and data entry skills.
• Excellent verbal and written communication abilities.
• Professional demeanor with a friendly and welcoming personality.
• Strong organizational and multitasking skills.
• Reliable, dependable, and detail-oriented.
• Comfortable interacting with employees, visitors, and clients.

Preferred

• Previous receptionist or front desk experience.
• Office administration background.
• Experience coordinating schedules and meetings.

Why Join This Opportunity?

• Be the face of a well-established organization and play a key role in creating a positive first impression.
• Collaborative and team-oriented work environment.
• Opportunity to support a variety of administrative and office functions.
• Stable and professional office setting with consistent daily interaction and engagement.

Determining Compensation

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.