Receptionist

About the role

The Downtown Austin office of Stantec’s Buildings team is seeking a motivated individual to join the Administrative/Office Services Team. This role supports a diverse and talented team of engineers and architects involved in designing critical infrastructure projects worldwide.

Responsibilities

• Provide full-time front desk coverage with a professional, welcoming demeanor.
• Greet all visitors and maintain an organized reception area.
• Answer, screen, and direct incoming calls in a courteous and professional manner.
• Maintain office security and manage visitor sign-in/out logs, badges, and required Health & Safety documentation.
• Cook up to 25 lbs. as needed.
• Coordinate meetings (client, lunch and learns, and team events) end-to-end, including room scheduling, invitations, A/V setup, seating, and catering.
• Reset conference and huddle rooms after each meeting; ensure all spaces are ready daily.
• Support maintenance/repair requests to property management as needed.
• Handle filing, mail, package distribution, and overnight shipments; date-stamp all incoming mail.
• Aid Office Safety & Environment Coordinators as needed.
• Assist with new hire onboarding.
• Coordinate with external vendors and service providers in partnership with the Administrative Manager.
• Perform other duties as assigned to support overall office operations.

Qualifications

• Strong written and verbal communication skills.
• Ability to provide follow up in a timely manner and prioritize multiple tasks.
• Possess intermediate to advanced skills in Microsoft products that include Outlook, Word, Excel, and PowerPoint.
• Skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, calendars, and applications that include Teams and Adobe.
• Bring a positive sense of energy into the work environment.

Requirements

• High School Diploma or equivalent.
• Minimum of five (5) years’ experience working in a professional office environment.
• Typical office environment working with computers and remaining sedentary for long periods of time.

Benefits

• Medical, dental, and vision plans.
• Health savings account.
• Flexible spending account.
• 401(k) plan.
• Employee stock purchase program.
• Life and accidental death & dismemberment (AD&D) insurance.
• Short-term/long-term disability plans.
• Emergency travel benefits.
• Tuition reimbursement.
• Professional membership fee coverage.
• Paid family leave.