Receptionist

About the role

The Receptionist serves as the first point of contact for visitors, clients, and callers. This role is responsible for managing front office operations, handling incoming communications, and providing administrative support to ensure efficient day-to-day office functioning.

Responsibilities

• Greet and assist visitors in a professional and courteous manner
• Answer, screen, and direct incoming phone calls
• Manage incoming and outgoing mail and deliveries
• Schedule appointments and maintain calendars
• Maintain a clean, organized, and welcoming reception area
• Provide general administrative support (data entry, filing, document preparation)
• Monitor and order office supplies as needed
• Clock in/out employees and manage timekeeping
• Clock in/out contractors and manage timekeeping
• Auxiliary People Operations Responsibilities: Assist in calendar scheduling & meeting set-up for leaders & guests, prepare conference room for meetings, take meeting minutes, send recap action items/meeting notes to meeting attendees, assist with Onboarding & new hire orientation

Requirements

• High school diploma or equivalent
• Proficiency in Microsoft Office, with good knowledge and skillset in PowerPoint and Excel
• Strong verbal and written communication skills
• Professional demeanor and customer-service orientation
• Strong organizational skills and attention to detail
• Ability to multitask and manage time effectively

Qualifications

• 1–2 years of receptionist or administrative experience preferred
• Bilingual in English and Spanish

Skills

• Excellent communication skills
• Organizational skills
• Time management
• Customer service
• Administrative support

Benefits

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Pay

Competitive salary

Schedule

Full-time