Receptionist

Responsibilities

• Answer phone in professional manner and direct inquiries to appropriate destination or take messages.
• Greet visitors professionally and notify specific employee(s) of guest’s arrival in reception area.
• Contact Supervisor in timely manner when unable to be present at work at designated time.
• Organizational/Facility Responsibilities:
• Open and close reception area each morning and evening
• Keep reception area 3rd floor copy and mail rooms organized
• Ensure various office machines are operating; must report any inoperable machinery issues to the appropriate individual
• Community Involvement Committee (CIC) communications and events
• Facilitate ordering of copy room supplies as needed
• Facilitate ordering of office meeting or event breakfasts, lunches, etc., as needed

Requirements

• Maintain Guest Logbook and distribute/collect badges to guests upon arrival/departure
• Maintain and distribute updated phone listings company-wide, as well as copies at reception desk.
• Maintain Receptionist Desk Handbook as appropriate; coordinate and distribute monthly Reception Relief Schedules to all Admin staff.
• Accept deliveries and notify recipients; prepare outgoing express mail shipments as requested.
• Sort and distribute incoming mail/shipments in morning.
• Post all outgoing mail/shipments along with inter-company mail in afternoons.
• Distribute mail to individual mailboxes for floors 2 and 3.
• Avoidance of inoperable machinery issues.
• Maintain various listings.
• Maintain facilities budget and process the related invoices.
• Aid in the organization and execution of company events.
• Perform various tasks and assignments as requested by the Office Manager.
• Proactively coordinate desk coverage scheduling with Executive Assistant and team.

Qualifications

• Present professional appearance and demeanor always.
• Strong professional communicator to articulate a given situation via phone and/or in person ensuring positive customer satisfaction.
• Extremely dependable.
• The time-sensitive nature of the position requires excellent attendance.
• Behavioral competencies include tolerance for stress, practical learning, adaptability, multi-tasking, teamwork, planning and organizing.
• Flexible schedule to accommodate the business’ needs.
• Good organizational and detail skills are required.
• Part-time coverage for the reception area spanning hours between 7:45 a.m. and 5:00 p.m.
• Good computer skills; knowledge of Word, Excel, Outlook (email), Internet, etc.
• Capable of handling confidential information.
• Ability to work independently with minimal supervision and prioritize duties.

Skills

• Excellent telephone/interpersonal communication skills.
• Strong organizational and detail skills.
• Good computer skills.
• Ability to handle confidential information.
• Ability to work independently with minimal supervision and prioritize duties.

Benefits

• Comprehensive medical, dental, vision, life, and disability insurance.
• Paid vacation and sick time.
• An attractive 401(k) Retirement Savings Plan with a generous Employer Match.
• A Supplemental Contribution based on your Years of Service to help you plan confidently for the future.
• Education assistance to encourage continued learning and professional development.

Pay

Competitive compensation package designed to support your well-being and future.

Schedule

Part-time role that will alternate coverage of Receptionist duties with another Part-time Receptionist, averaging around 25+ hours a week.