Receptionist

Responsibilities

• Welcome visitors, determine nature of business, and announce visitors to appropriate team members.
• Answer, screen, and direct phone calls and e-mails to team members; taking messages and scheduling appointments as needed.
• Receive mail, documents, packages, and courier deliveries. Distributes items to appropriate parties.
• Aid with event management for office holiday party and outings.
• Prepare mail and packages for shipping.
• Maintain telephone directory for assigned portfolio.
• Maintain office inventory and equipment by checking stock to determine inventory level, anticipating needed supplies, and placing orders.
• Perform administrative duties as needed including creating presentations, mailing, copying, or compiling materials.
• Perform basic filing and recordkeeping.
• Complete daily office opening and closure procedures.
• Proactively plan for time off and arrange for coverage of the receptionist area.

Requirements

• A High School Diploma is required.
• Previous administrative experience is preferred.
• Must adhere to regular office hours schedule, which is typically 8 am – 5 pm.
• Understanding of basic administrative and clerical procedures and systems.
• Must be proficient with Microsoft Office programs.
• Ability to be organized, detail-oriented, and to work effectively in a fast-paced environment.
• Ability to work cooperatively and respectfully with others.
• Must possess exceptional organizational and time-management skills, including the ability to balance and prioritize simultaneous projects and tasks.
• Strong written and verbal communication skills are required.
• Must present the ability to execute job duties under stressful circumstances such as last-minute deadlines or other difficult situations.
• Maintains a high level of confidentiality.
• Regular attendance, work ethic and strong interpersonal skills are required for success in this position.
• Must have a valid driver’s license and reliable transportation.

Benefits

• Comprehensive benefits package, including 401(k) with company match.
• On the job training and development.
• Generous paid time off.
• Competitive compensation plan with bonus opportunities.
• Great work environment.
• Opportunities for advancement.
• Discounted apartment home.